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We are seeking a highly motivated Secretary/Legal Support Administrator to support our client's Commercial Property team, you will be joining a national law firm that enjoys a strong reputation, made possible by their exceptional people! The roleReporting to the Secretarial Team Co-ordinator, you will be joining a team of experienced secretaries/Legal Administrators who provide proactive support primarily to their Taunton & Bristol Commercial Property teams. You will provide high quality and professional support to their lawyers. The role will require excellent organisational skills, diary management. Your regular duties will include:
- Monitoring and managing email traffic for a central inbox covering Bristol and Taunton Fee Earners,
- Liaising with secretaries across the CP division to provide cover when necessary for other office locations,
- Producing documents,
- Undertaking audio typing,
- Drafting simple letters and emails,
- Opening and closing and archiving client files,
- Undertaking anti-money laundering checks and collecting onboarding documentation to assist with new client file opening,
- Running conflict checks,
- Submitting expenses claims
- Managing HighQ sites and completing monthly reports for various clients,
- Submitting commercial searches,
- Setting up and managing Docusign Envelopes for completion of documents,
- Filing SDLT and Land Registry Applications, keeping track of any requisition and ensuring deadlines are met
- Ensuring documents and e-filing are stored correctly including dealing with incoming post electronically from our central postal hub,
- Arranging payments in and out and transfers between accounts,
- The first point of contact for clients and intermediaries and have regular communication with them (taking messages, assisting with routine queries, arranging meetings etc.), so you should demonstrate professionalism, diplomacy and sensitivity in all your communications.
Hours - F/T - 37.5 hours p.w. Monday to Friday (hybrid working is offered with at least 3 days in the office) Salary up to 27K + great benefits About youIdeally you will have at least 12 months experience gained whilst working within either a legal or a busy PA role. Additional skills: The ability to prioritise your own workload and work closely to deadlines Organised and Pro-active You will have excellent spelling and grammar Ideally, experience of audio typing (this is not essential). Microsoft packages, including Excel and PowerPoint and be comfortable with learning new databases and other software packages Flexible and can do attitude. A minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths If this sounds like the sort of opportunity you are looking for, why not apply today! or call Jobseekers on for more information via a confidential chat.
