Conference Manager

• Annual Salary: £35,000-£40,000
• Location: Middlesex
• Job Type: Full-time, Permanent 

Currently partnered with a leading events company who specialise in organising medical, scientific, research, and academic events, as well as managing associations and societies. We are seeking a Conference Manager to provide a full event management service to our diverse clients, managing in-person, virtual, and hybrid events.

• Manage the overall delivery of in-person, virtual, and hybrid events, ensuring all activities are delivered on time and within budget.
• Liaise with clients to ascertain their precise event requirements, producing detailed timelines and production plans.
• Regularly report to clients on the progress of each project.
• Prepare and manage budgets in collaboration with the finance team.
• Oversee and manage a conference administrator responsible for delegate registrations and the abstract submission process.
• Work closely with Conference Programme Committees to prepare individual conference programmes.
• Source, contract, and manage venues and accommodation for conferences and social networking events.
• Coordinate all suppliers and contractors, ensuring compliance with insurance, legal, and health and safety obligations.
• Brief the design team on website requirements and manage website content.
• Create event branding and organize the production of digital and print collateral.
• Manage marketing plans to promote events through various media.
• Sell sponsorship, exhibition space, and manage relationships with exhibitors and partners.
• Provide secretariat services for conference committees, including agendas and minutes.
• Coordinate staffing requirements and conduct staff briefings.
• Oversee event setup, on-site management, and breakdown.
• Prepare post-event reports and evaluations.

• Degree in events management, business administration, marketing, leisure and tourism management, or relevant field.
• Minimum of three years of experience in a similar role.
• Proven experience in budgeting and financial management.
• Ability to manage a small team, including temporary event staff.
• Strong organizational, time management, and delegation skills.
• Excellent communication and presentation skills.
• Commercial awareness and customer-focused approach.
• Innovative and creative mindset to distinguish events from the competition.
• Knowledge of sales, marketing, or copywriting.
• Ability to work well under pressure and meet tight deadlines.