Senior Accounts Assistant

Your new companyHays is collaborating with a retail & consumer goods organisation based in Tetbury, who are proud to be a family-run which has been established since 1987, and has only grown in turnover since Hays first collaborated with the company in 2015, with a current turnover value of £30m+. Prioritising quality, innovation, and exceptional customer service, with a focus on sustainability and environmental responsibility, the organisation is driven to reduce its carbon footprint and minimise waste, while being a dominant leader in gardening design and retail. They are seeking to employ an experienced Accounts Assistant who is malleable, forward-thinking and ready for a new challenge!

Salary: £26k to £31k per annum, negotiable, slightly dependent experience.Working days & hours: Monday to Friday, 8:30AM - 5PM, with a 30-minute lunch. Hybrid working with 3 days on-site & 2 days from home/WFH.

Your new role

As an Accounts Assistant, you will play a crucial role within the finance team in ensuring you add value and increase operational efficiency during a time of change- responsibilities can be split between transactional (50% Purchase ledger responsibilities day-to-day), expenses and some aspects of Assistant Accounting for month-end support. i. Accounts Payable/Purchase Ledger

• Managing a busy purchase ledger inbox
• Forwarding supplier invoices to the departmental manager for approval, ensuring they are back and recorded in a timely manner
• Following up with suppliers and internal colleagues for any missing invoices or credit notes
• Entering approved invoices daily, uploading the invoice and approval to the invoice line
• Costing the invoice to the correct nominal code/cost centre, ensuring correct application of input VAT
• Processing weekly and month-end supplier payment runs across 4 entities and includes uploading the payment files for import onto the bank platform, and sending out remittance advice.
• Supplier statement reconciliation at month-end ensuring statements are received from most suppliers
• Entering and coding approved staff expenses ready for the next weekly payment run
• Entering foreign stock invoices from our buying department.Processing foreign payments on a weekly basis as approved to include entering the payments on the MoneyCorp platform ready for approval.
• Setting up new supplier accounts to include credit application forms
• Timely closure of the purchase ledgers each month
• Process foreign invoices, payments and deposits in multiple currencies
• Ensure HMRC compliance for VAT purchases
• Involvement in the month-end close process
• Updating and maintaining supplier records

ii. Credit Cards

• Entering and analysing and coding credit cards monthly (x8), ensuring obtaining VAT receipts, filing in a tidy and logical manner, reconciling the accounting system to the credit card statements.

iii. Bank

• Entering transactions from the trading bank account daily and reconciling.
• Completing month-end bank reconciliation both the manual spreadsheet and the accounting system

iv. Sales Ledger

• Supporting the sales ledger role, which will include assisting to chase overdue accounts, processing credit card receipts, working remotely with the sales ledger clerk.

v. Ad-hoc / other aspects (Assistant Accounting support responsibilities)

• Assisting with the month-end between the 2 entities. This might include calculating prepayments, accruals, updating foreign deposits.
• Analysing data calculating the journal required to match the cost of sale to the sale
• Supporting the bookkeeping service by processing the monthly accounts for our 2 smallest entities
• Being proactive in accounting and bank financial audits
• Support the finance and wider teams with additional tasks as required

What you'll need to succeed

• Proven experience in a fast-paced Purchase Ledger environment
• Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively
• Excellent communication and interpersonal skills, with the ability to build strong relationships with colleagues and suppliers
• Meticulous attention to detail to ensure accuracy in all work
• Ability to thrive in a dynamic environment and handle pressure
• Strong working knowledge of Excel, Word, and Outlook
• Collaborative approach to work and willingness to support the wider finance team
• Passion for learning and developing new skills
• Aptitude for technology and willingness to learn new software
• Familiarity with Sage200. Also, Caliq or Lightyear is advantageous/desirable in line with the company's future projects for 2025.

What you'll get in return

• Hybrid working structure - 2 days from home per week
• Truly competitive salary, in line with the current market rate
• 25 days Annual leave, plus bank holidays
• Study support post-probational period of 3-months
• Life Insurance
• Parking on-site
• Enhanced, contributory pension scheme
• DIS benefit of 3 x annual salary
• Fresh fruit/refreshments in the office
• Company social events
• EAP programme

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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