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Job Advert: Administrator - 35 hours per week - Automotive / Classic Car Associated Charity and Foundation - This is a 6 or 12-month contract initially - dependant on the successful candidate’s requirements.
Are you an organised and proactive individual with a passion for preserving heritage and supporting charitable initiatives?
We’re working with a prestigious and well-regarded organisation based near Towcester, looking for a dedicated Administrator to join their small, friendly team. The charity is closely connected to a legendary automotive brand and is committed to honouring its founder’s legacy through education, engineering advancement, and innovation.
This full-time (35-hour per week), office-based role offers a unique opportunity to work in a fascinating environment, steeped in history and automotive excellence.
Position: Administrator / ArchivistHours: Full-time, 35 hour working week (Monday to Friday, 9am - 5pm, with a 1-hour lunch break)Location: Office-based, near TowcesterSalary: Up to c. £33,000 per annum pro rata, depending on experience (approx. £18 per hour)Contract Duration: 6 or 12 months initially, dependant on the successful candidate's requirements
About the Administrator / Archivist Role:
Supporting the Office Manager and wider team, your administrative responsibilities will include:
- Conducting daily walk-around checks of the premises to identify and report any maintenance needs
- Acting as a keyholder — opening/closing the site and monitoring CCTV where required
- Supporting with fire alarm call point checks and coordinating maintenance access and accompaniment when needed
- Managing the office calendar to ensure cover for holidays, sickness and Trustee availability
- Maintaining office supplies, including stationery and admin resources
- Responding to member enquiries, updating membership details, and supporting membership communications
- Procuring and distributing annual member badges
- Assisting with responses to out-of-hours enquiries (actioned the next working day in conjunction with the Office Manager)
- Supporting charitable projects, events, and occasional weekend activities (overtime paid)
- Help maintain the Foundation’s presence on social media
- Assisting with Foundation shop stock and sales, including suggestions for new items
- Liaising with third-party organisations and supporting internal communication
- Assisting Trustees in identifying and administering suitable charitable works, donations, and awards
- Providing occasional support on XERO (finance software) in the absence of the Office Manager (training can be provided)
As an Administrator / Archivist, your Archiving Responsibilities Include:
- Continuing to sort, catalogue and report to the Board on findings regarding artefact ownership
- Conserving archival items using appropriate materials and practices
- Managing the records archive, cataloguing documents, and supervising researchers
- Conducting guided tours for visitors
- Consulting with the Board on document scanning priorities
- Attending Archive Committee meetings and taking minutes
- Supporting the Events Committee and liaising with external archives and heritage bodies (e.g. Bentley Drivers Club, W.O. Bentley Memorial Foundation, Gaydon)
- Ensuring artefact security, particularly during events or third-party use of the building
Skills Required for the Administrator / Archivist Position:
- Strong organisational and time management skills
- A hands-on, team-oriented approach - no task too big or small
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- A genuine interest in history, heritage, or the automotive world would be a bonus
- A proactive and independent working style
- A willingness to support occasional out-of-hours or weekend events (with overtime pay)
This is a varied and rewarding position combining traditional office administration with archival work and practical operational support — perfect for someone who enjoys making a meaningful contribution and being part of something special.
A mobile phone will be provided for work use during office hours, with the expectation that it is switched off outside of working hours.
