PMO Coordinator

PMO Coordinator

Duration - 11 Months

Location - Warwick / Remote

Summary

We are currently seeking a motivated PMO Coordinator to join a leading utilities organisation on a Fixed Term Contract basis. Reporting to the Group Head of People Transformation, you will play a crucial role in ensuring the smooth running of the People Function PMO administrative activities.

Responsibilities:

• Provide comprehensive administrative support to the Group Head of People Transformation.
• Coordinate meetings and events, including calendar and meeting management.
• Manage room and desk bookings for project team members.
• Maintain project documentation, including organisation charts and holiday planners.
• Assist with procurement tasks, such as raising and managing purchase orders.
• Take minutes and share action points as directed.
• Support new hire and contractor onboarding, including IT account management and orientation scheduling.
• Manage the PMO mailbox and issue meetings/invitations.
• Maintain PMO documentation and tools, ensuring they are up-to-date and accessible to project teams.
• Manage Teams and SharePoint administration, including access management and file organisation.
• Provide project administration assistance and Smartsheet management.
• Assist with reporting and governance tasks, such as creating and updating packs.

Requirements:

• Previous experience in general office administration.
• Excellent organisation skills with the ability to manage multiple tasks.
• Strong time management and prioritisation abilities.
• Proactive approach with the ability to work independently.
• Attention to detail and a focus on delivering high-quality results.
• Strong communication skills, both written and verbal.
• Experience working in project/programme environments.
• Proficiency in Microsoft products (Word, Excel, Teams, etc.).
• Familiarity with SmartSheets (desirable).

Join our client's dynamic team and contribute to the success of their People Function PMO. Apply now and make a difference in a thriving utilities organisation. Please note that only successful candidates will be contacted for further steps in the hiring process.

We are an equal opportunity employer and value diversity at our organisation. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.