Back to searchFacilities Assistant
Vitae Financial Recruitment
Posted 11 hours ago, valid for 16 days
Watford, Hertfordshire WD17 1LA, England
£28,000 - £30,000 per annum
Full Time
By applying, a CV-Library account will be created for you. CV-Library's Terms & Conditions and Privacy Policy will apply.
Sonic Summary
- The Facilities Assistant position in Watford offers a salary range of £28,000 to £30,000 and requires previous experience in a facilities, administration, or office support role, though it is not essential.
- The role involves supporting the Facilities & Procurement Manager to ensure efficient office operations and compliance with health and safety regulations.
- Key responsibilities include managing office supplies, handling post distribution, and overseeing document storage and archiving.
- The ideal candidate should possess strong organisational skills, good IT capabilities, and a proactive approach to problem-solving.
- This position provides an opportunity for growth within a well-established business, with a work schedule of four days in the office and one day from home.
Watford - 4 days in office, 1 from home | 28,000 - 30,000
An established and well-regarded business is looking for a proactive and highly organised Facilities Assistant to support the smooth operation of its UK offices. This is an excellent opportunity for someone diligent and detail-oriented who thrives in a varied role and enjoys adding value to a busy working environment.
Based in the Watford office four days a week, with one day from home, this role involves occasional fully compensated travel to other locations, including London and Cardiff.
The Role
Supporting the Facilities & Procurement Manager, you will help ensure offices run efficiently, comply with health & safety regulations, and provide an excellent working environment for employees. Key responsibilities include:
Facilities & Office Management
* Overseeing incoming and outgoing post and parcel distribution.
* Ensuring offices are well-stocked with supplies, including stationery and kitchen essentials.
* Managing document storage and acting as the main contact for the archiving provider.
* Supporting office moves, refurbishments, and general maintenance coordination.
* Being the first point of contact for building management in serviced offices.
Employee & Operational Support
* Responding to facilities-related queries and managing external supplier communications.
* Handling corporate travel escalations, ensuring a smooth experience for employees.
* Managing company fleet administration, including driver actions, training, and vehicle returns.
* Overseeing car parking allocations at the Watford office and supporting other locations as needed.
* Conducting one-to-one facilities inductions for new joiners.
* Providing administrative support across various departments when required.
Procurement & Compliance
* Assisting with the supplier onboarding process, ensuring compliance with internal policies.
* Maintaining and updating procurement records and generating reports as needed.
Health & Safety Compliance
* Ensuring health & safety records and documentation are kept up to date.
* Organising first aid and fire marshal training, ensuring adequate coverage in all locations.
* Coordinating annual health & safety audits and supporting follow-up action plans.
* Managing compliance activities such as PAT testing and office risk assessments (training provided).
* Organising workstation (DSE) assessments and ensuring any necessary actions are completed.
The Ideal Candidate
We're looking for someone who takes pride in their work, enjoys problem-solving, and has strong organisational skills. The ideal candidate will have:
* Excellent administrative and multitasking skills.
* Strong communication and customer service abilities.
* A proactive and detail-oriented approach.
* Good IT skills, including Excel and database management.
* An understanding of health & safety or a willingness to learn.
Requirements
* GCSE Maths and English (or equivalent).
* Previous experience in a facilities, administration, or office support role is beneficial but not essential.
This is a great opportunity to step into a varied and rewarding role where your work will make a real difference. If you're looking for a role where you can grow, develop, and contribute to a well-established organisation, we'd love to hear from you!
AGY - Vitae Financial Recruitment
We Exist To Be Different - Membership NOT Registration
