Accounts Assistant

Job            Accounts Assistant AP

Location             Telford

Contract Type:  6 months – with likelihood of extension/ perm

Work Hours       40  Hours per Week

Salary: £15.00ph PAYE

Hybrid role 2/ 3 days a week on site – once training completed

WHAT WE ARE LOOKING FOR

The Accounts Assistant AP reports to the Finance Manager Accounts and Treasury and is will support the delivery of service activities for the business.  The role will primarily sit around Accounts Payable (approximately 95% of the time) but will also support other processes namely Accounts Receivable, Master data, Treasury and Expenses.  The activity requires accurate and timely entry, review and clearance of supplier invoices, follow up of invoice queries with suppliers and internal stakeholders.

There will also be a requirement to support within the areas of Accounts Receivable and Expenses as necessary.  Finance Services suppliers and customers will interact with this role on a day to day basis so delivering a high quality service and ensuring overall satisfaction is of prime importance.

Whilst the role is focussed specifically on service activities carried out in Telford, you may be required to assist with various other projects on occasion.   

Position Duties and Responsibilities

The role holder’s main responsibilities will involve:

ACCOUNTS PAYABLE

• Matching and processing of Accounts Payable invoices into the SAP system
• Obtaining appropriate authorisations for invoices and associated documents
• Dealing with large volumes of invoices and ensuring these are processed in a timely manner
• Accuracy around GBP and EUR purchase invoicing processing
• Sound knowledge of individual project based suppliers and associated spend
• Resolving supplier/invoice disputes by seeking appropriate explanations and authorisations from business managers
• Supplier statement reconciliations
• Creditors reporting including aging, disputed/held invoices and other creditors KPI’s
• Creditors review meetings
• Preparation of timely supplier payment run, manual and ad hoc payments
• Accurate calculation and posting of GRNI and other overhead accruals
• Ensuring all compliance and legislative requirements are adhered to

ACCOUNTS RECEIVABLE

• Raising sales invoices from pre-authorised sales orders and booking onto the system in a timely manner
• Debtor chasing, relationship management with our customers
• Accurate cash allocation for reporting purposes on projects
• Assist in providing accurate and timely invoice settlements estimates for cash forecasting
• Ensuring all compliance and legislative requirements are adhered to

EXPENSES

• Checking and processing employee travel expense forms into SAP
• Checking and processing employee credit card expense forms into SAP
• Providing information and answering employee queries on expenses and credit card spend and reimbursement payments
• Ensuring all compliance and legislative requirements are adhered to

WHAT QUALIFICATIONS YOU SHOULD HAVE

• SAP experience strongly desired but not essential, a strong understanding of the AP end to end process is the key critical factor
• Excellent verbal and communication skills
• Strong numerical aptitude and attention to detail
• A logical, analytical approach to pragmatic and effective problem solving.
• Ability to prioritise and multitask effectively
• Good time management and organisational skills
• Show ability to work with confidential information
• Proficiency in IT software and general computer skills
• An ability to seek alternatives/innovative solutions to resolve issues.
• To be able to work under pressure and be able to schedule, coordinate and to maintain efficiency
• To demonstrate the importance of meeting time, cost and quality requirements by always striving to achieve and exceed them
• To understand the financial and quality impact of your work
• Previous experience in Accounts Payable environment
• AAT Level 3 or 4 qualified preferred, but not essential

Interpersonal skills - The role holder will require:

• Ability to work effectively and collaboratively with diverse teams.
• Proven experience of being able to build and maintain excellent customer relationships through strong verbal & written communication.
• Proven ability to demonstrate initiative and flexibility when faced with challenges or opportunities.
• Willingness to grow system and process skills and experience.
• Ability to work effectively towards deadlines.