Business Support Assistant

Job Title:Business Support Assistant

Reporting To: Business Administrator

Duration: Permanent Full Time

Location: Stonebridge Park (Zone 3 Bakerloo line)

Salary: 30,000.00 per annum

Exciting opportunitu to gorw a fantstic organisation working in the capacity ofBusiness Support Assistant.

• A competitive wage
• Retail deals and discounts
• 24/7 GP telephone consultation
• Pension scheme
• Excellent benefits which include Life assurance equivalent 1 x annual salary, Personal Accident Cover
• Length of service awards
• Employee Recognition Awards
• Tech scheme and Cycle to work scheme
• Company Sick Pay
• Company advances and loans
• Career progression: training and development opportunities
• Diverse and inclusive working environment

OBJECTIVE:

Contribute as a valued member of the team byproviding essential administrative support.

DUTIES:

• Provide administrative support to the Compliance Department and Operations Team.
• Update the Employee Portal.
• Support the IT Help Desk and liaise with external IT contractors.
• Communicate with suppliers and contractors to ensure smooth operations and compliance.
• Support various project initiatives as needed.
• Maintain and update the Asset Register.
• Help organise staff social events and company functions.
• Create requisitions and raise purchase orders (POs) as required.
• Manage equipment orders for all sites.
• Prepare startup boxes for new contracts.
• Assist in the production of site-based documentation.
• Coordinate uniform orders and keep the spreadsheet updated.
• Oversee the entire uniform processing workflow, including orders and returns.
• Contribute to the production of internal and client newsletters.
• Barclaycard reconciliation.
• Support site-based Environmental, Social, and Governance (ESG) initiatives.

Post holder must be able to demonstrate:

Strong literacy skills with excellent verbal and written communication abilities.

Proficient in numeracy and data handling.

Professional and friendly telephone manner with a positive attitude.

Advanced proficiency in Office 365 (Word, Excel, PowerPoint).

Solid typing skills with attention to detail.

Exceptional interpersonal skills, with the tact and diplomacy to engage effectively with people at all levels and in various situations.

Personal attributes:

Maintain a consistently professional appearance, adhering to the agreed dress code.

Demonstrate reliability, self-motivation, and the ability to take initiative, working efficiently without supervision.

Exhibit self-confidence with a proactive interest in personal and professional development.

Strong attention to detail, ensuring accuracy in all tasks.

Employ a methodical approach to work, meeting deadlines consistently

.Perform all administrative duties diligently and with professionalism.

Other:

Given the nature of the role, it is essential that the post holder thrives in a fast-paced work environment, managing a demanding workload and consistently meeting tight deadlines with ease and efficiency.