Office Manager/Accounts

Office Manager/AccountsOur client is seeking an Office Manager due to the growth of their business. You will be required to support the team and the MD with the day to day administration of the business and at the same time, working to automate routine office functions. This role will report directly to the M.D.

ResponsibilitiesSage / AccountsAbility to post invoices / credit notes. Allocation of supplier invoices. Production of supplier payment runs based on cash flow forecast. Communicate with supplier and subcontractor accounts. Produce and send remittance. Raise customer invoices. Produce statements and chase customer payments when required. Produce CIS monthly report and sub contractor payment certs. Produce monthly VAT return. Reconcile bank statements. Produce accurate management reports.Office AdminManage employee benefits. Manage & record employee holiday records. Manage Insurance renewals. Manage sub-contractor insurances and renewals. Manage and update trade bodies with relevant information. Manage stationery / photocopier supplies. Manage company clothing. Order materials and equipment. Website updates.Health & SafetyManage staff & sub-contractor training schedules. Update policy documents and load onto Safe Contractor etc. Record and update supplier H&S details. Coordinate with main contractors’ technical authors. Assemble project equipment schedules. Ensure engineers provide all O+M file information is provided. Ensure all subcontract / specialist test certs are issued.QualificationsThorough knowledge of Sage 50 accounting softwareThe position being created is a key full time role within the business to help support all of the team and while the list of responsibilities is indicated it is not exhaustive.The Office Manager will have the ability to work with their own initiative and is expected to be proactive and to manage one other office administrator who is primarily inputting data into the business contract management and accounts software.Renumeration package will include:£Negotiable + Private Health Care, Private Dental Care, Contributory Pension with the company matching employee payments up to 5% of salary, 25 days holiday a year (excluding statutory) of which a proportion are taken during the Christmas shut down.