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Executive Assistant

Workshop Recruitment
Posted 2 days ago, valid for a month
Location

Winchester, Hampshire SO23 7QQ

Contract type

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • We are seeking an Executive Assistant to provide high-level administrative support to the Chief Operating Officer and the Executive Board.
  • The ideal candidate should have at least 5 years of experience as a Personal Assistant or Executive Assistant, supporting senior-level professionals.
  • This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment.
  • The salary for this position is competitive and commensurate with experience, reflecting the importance of the role within the organization.
  • Key responsibilities include managing communications, scheduling meetings, preparing reports, and assisting with project management and company events.

We are looking for an Executive Assistant to join a large support team, focusing on helping the Chief Operating Officer and wider Executive Board as required. The Executive Assistant will serve as a vital partner to senior leadership, providing high-level administrative support to ensure operational efficiency and success. This role demands exceptional organisational skills, discretion, and the ability to handle diverse responsibilities in a fast-paced, dynamic environment. Acting as the primary point of contact for internal and external stakeholders, the Executive Assistant is a trusted confidant and facilitator who helps streamline communication, planning, and execution of executive-level initiatives.

Key Duties

  • Serve as the first point of contact for the executive, managing communications with professionalism and discretion
  • Screen and respond to emails, calls, and correspondence on behalf of the Chief Operating Officer
  • Prepare agendas, presentations, and briefing materials for meetings
  • Take minutes during high-level meetings and ensure follow-up on action items
  • Maintain and update the Chief Operating Officer’s calendar, prioritising and scheduling meetings, appointments, and engagements
  • Proactively resolve scheduling conflicts and anticipate time management needs
  • Coordinate and confirm travel itineraries, accommodations, and transportation logistics
  • Draft, proofread, and finalise reports, memos, and other corporate documents
  • Taking dictation and editing documents in a live scenario
  • Assisting with the preparation / drafting of multiple document formats, including within the Microsoft Office Suite and Adobe Creative Suite
  • Organise and execute company events, conferences, and team-building activities
  • Liaise with vendors, venues, and service providers to ensure seamless event execution
  • Act as a liaison between the Chief Operating Officer and staff, fostering clear communication and teamwork whilst maintaining confidentiality when required
  • Assist in managing key projects, tracking deadlines, co-ordinating teams and ensuring deliverables are met

Skills and Knowledge

  • Experience as a Personal Assistant, Executive Assistant, or similar supporting senior-level professionals
  • In-depth understanding of administrative processes, project management, and office systems
  • Proficient in Microsoft Office Suite, project management software, and communication tools
  • Exceptional written and verbal communication skills
  • Meticulous in managing schedules, documents, and correspondence
  • Able to take dictation and edit documents in a live scenario
  • Able to assist with the preparation / drafting of multiple document formats, particularly within the Microsoft Office Suite, and the ability to edit using the Adobe Creative Suite including photoshop and InDesign would be an advantage
  • Ability to maintain composure under pressure and adapt to changing priorities
  • Strong interpersonal skills, including the ability to work effectively with diverse personalities and teams
  • A proactive approach to problem-solving with sound decision-making abilities
  • Proven ability to manage complex projects and executive calendars

Apply now in a few quick clicks

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.