Administrator

Reed

Posted 12 hours ago, valid for 16 days

Winchester, Hampshire SO23 7QQ

£30,000 - £36,000 per annum

Part Time

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Sonic Summary

The role is a temporary to permanent position for a dedicated Administrator in the Construction Department, requiring full-time hours of 37.5 per week.
Candidates must have proven experience in a busy office environment, ideally within a construction context, and should be proficient in Microsoft Packages.
The salary for this role is competitive, though the exact figure is not specified in the job listing.
The position requires 2 days of travel to Surrey offices for training in the initial months, with a fully office-based work environment thereafter.
Successful candidates will be responsible for various administrative tasks, including processing delivery notes, liaising with site managers, and managing holiday requests.

Job Type: Temporary to Permanent (Temp 3 months)

Hours: Full time - 37.5 hours

Working Hours: Monday – Thursday 0830 – 1715 + Friday 0830 - 1600

FULLY OFFICE BASED ROLE

There will be a requirement to travel 2 days per week to the offices in Surrey for the first few months for training.

We are seeking a dedicated Administrator to support our clients Construction Department. This role is crucial in ensuring efficient processing of delivery notes and providing comprehensive administrative support. The successful candidate will be instrumental in facilitating smooth operations within the department.

Day-to-day of the role:

Full responsibility for posting receipts/delivery notes onto the system.
Liaise with site managers to check and chase receipts.
Identify ongoing issues, investigate, and implement process improvements.
Liaise with suppliers and commercial departments.
Monitor receipt of delivery notes from site teams and escalate issues to construction management as necessary.
Attend site manager meetings and organise necessary office supplies for site managers.

Assist the Construction Secretaries & Construction Department with general administrative duties.
Manage holiday requests, sickness, and absence records on the shared team Outlook calendar.
Handle the collection and distribution of incoming and outgoing post for the department.
Maintain stock levels of printer consumables and stationery, reordering when required.
Type general correspondence and order uniforms and basic site consumables for the site team.
Arrange credit facilities and site start-up packs for new sites.

Required Skills & Qualifications:

Proficiency in Microsoft Packages, including Excel, Word, and Outlook.
Team player with reliable and flexible work ethics.
Self-motivated, proactive, and detail-conscious.
Excellent planning and organisational skills.
Strong written and verbal communication skills.
Proven experience in a busy office environment, ideally within a construction context.
Experience in delivering excellent customer service.

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