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- Location: outskirts of Winchester, Hampshire
- Salary: Between £27,000 - £30,000 plus annual bonus.
- Permanent, full-time Monday -Friday. Office based.
We are urgently seeking an experience office/administration coordinator to join a small yet thriving property development company on their site (between Winchester and Alton, Hampshire).
Due to the rural location, own transport essential.
The role of Office Coordinator is extremely fast paced and would suit someone with a strong administrative/coordination/PA or project support background who can adapt in an environment with constantly changing deadlines! If you have an interest in learning the ropes within the property development industry alongside exceptional organisational, administration and people-skills this may be the right move for you!
You would be joining a dynamic and highly experienced team whose goal is to deliver high-quality projects to tight timescales. You will play a pivotal role in supporting the company director and team, as well as customers, suppliers and trades people with an array of administrative and operational tasks.
Our ideal Office Coordinator will be a self-starter, who excels in overseeing and managing day-to-day operations. We are looking for someone who although may not have all the experience from the role responsibilities stated below, does have the drive and grit to learn.
Importantly, we seek an individual who does not shy away from communicating with others! You would be joining a supportive and upbeat team who work collaborative together. Plus, you will be in constant communication with an array of customers and suppliers and tradespeople keeping all parties up to date with communications.
Role responsibilities:
- Coordinate and manage the daily schedules for project teams, tradesmen, and suppliers.
- Assist with procurement of materials, tools, and plant for various projects.
- Build and maintain relationships with suppliers to ensure timely delivery and cost-effective solutions.
- Organise and maintain the diaries for key team members, ensuring appointments, meetings, and site visits are efficiently managed.
- Support general office administration, ensuring smooth operational workflows.
- Serve as the main point of contact for suppliers and tradesmen, handling communications, and resolving any issues that arise.
- Develop strong relationships with internal teams, customers, suppliers, and tradesmen to foster a collaborative, productive work environment.
- Address and resolve any operational issues that may arise on-site.
- Engage with clients and stakeholders, providing updates and ensuring their needs are met with professionalism and care.
- Basic accounting duties such as reconciliation of supplier deliveries to invoices,
- Assist in project coordination and provide support where necessary.
Essential skills
- Strong organisational and multitasking skills,
- Excellent communication and interpersonal skills
- Office/Administration coordination or operational support experience
- Proficiency in MS Office and familiarity with project management tools (e.g., scheduling software, procurement platforms) is a plus.
- Strong attention to detail and accuracy in all tasks.
- A proactive and flexible approach to work, with the ability to adapt to changing requirements and priorities.
- A friendly, reliable, and positive attitude with the ability to build rapport quickly and work well with others.
- Enthusiastic, driven, and passionate about delivering excellent results.
- A desire to continuously improve, learn, and grow both professionally and personally.
- A strong work ethic with the ability to work independently and as part of a collaborative team.
In return you will have a fantastic opportunity to join a hugely supportive team and gain immense job satisfaction. Immediate start available!
