Office manager and PA

Cantello Tayler Recruitment is currently recruiting for an Office Manager and PA to join a client who is based in Windsor to manage all aspects of the administration of their Head Office.

This is an office-based role working Monday - Friday 9am-5.30pm.

Competitive salary and benefits.

The Office Manager and PA duties will include:

• Managing administrative functions including secretarial work for the Chief Executive Officer, directors, and senior management team as well as supporting Head Office staff members, where necessary.
• Distributing company-wide announcements, booking conference rooms and coordinating catering for monthly meetings as well for other events throughout the year.
• Assisting with team building initiatives and overall support for the maintenance of organisation culture and employee morale.
• Greeting visitors entering the office, determining the nature and purpose of their visit and directing them to the appropriate department, offering refreshments.
• Answering and filtering calls and using the switchboard to direct calls to relevant recipients through correct telephone protocols with pleasant and efficient telephone manners.
• Maintaining robust office systems to include both electronic and paper filling systems and a 'clear desk' policy.
• Ensuring office stationery and Head Office kitchens are fully stocked with necessary supplies.
• Line managing the Head Office Administrative Assistant.
• Responsible for hotel reservations for the Chief Executive Officer, senior management team and others when requested.
• Receiving all incoming mails, parcels and arranging couriers, as well as organising outgoing mail.
• Responsible for safe transactions by company cards and reporting monthly on the expenditures.
• Organising birthday cakes and cards for Head Office staff, remembering special occasions (such as work anniversaries).
• Managing Head Office engagement and wellbeing initiatives and encouraging active participation from staff members.
• Inspecting the office, communal areas, and equipment with regular walk-arounds and reporting any issues or faults to the maintenance contractor or managing agent.
• Managing the office cleaners and informing them of any discrepancies.
• Responding to matters of building security, issuing office security and building keys to employees and updating the records accordingly.
• Overseeing the management and maintenance of the company fleet of minibuses, ensuring that all minibus drivers are compliant with safety checks, insurance and road tax.
• Managing internal and external company events across the group, such as Home Managers' days, awards ceremonies, gala dinners and Christmas parties.
• Planning and coordinating events from conception to completion and managing complex travel and accommodation itineraries and event agendas.
• Forming relationships with suppliers to negotiate the fairest rates and agreements.
• Ensuring that all event details have been communicated clearly to various group members within the appropriate deadlines.
• Preparing relevant printed material for events or significant meetings.

The Office Manager and PA required knowledge, skills and personal attributes:

• Excellent MS Office Skills and IT literacy.
• Excellent telephone manners.
• Exceptional planning and organisational skills.
• Strong attention to detail.
• Strong interpersonal and communication skills.
• Resourceful and problem solver.
• Discretion in the handling of confidential information.
• An open non-judgemental attitude.
• Independent and able to work on your own as well as being a team member.
• Ability to multi-task and prioritise between tasks.
• Strong self-motivation and flexibility.
• Ability to remain calm under pressure.
• Ability to relate positively to and engage with a wide range of people.
• Common sense and business acumen.
• The 'go to' person who is ready to roll up their sleeves and get things done.

If this Office Manager and PA role is of interest to you, please click apply now or contact Marie Spratley in our Egham office.