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Our client is seeking an experienced Purchase Ledger Clerk. This role is a key part of the accounts team, responsible for reconciling supplier invoices and accounts, arranging payments, and collaborating closely with external suppliers and internal Business Divisions.
Responsibilities:
- Management of the Accounts Payable Inbox: Proactively manage and respond to all queries and communications in a professional and timely manner.
- Invoice Processing: Accurately code, check, upload, post, and match supplier invoices to Purchase Orders (POs) in line with company policy.
- Supplier Discounts: Review supplier discounts to ensure alignment with agreed commercial terms and conditions.
- Supplier Account Reconciliation: Maintain and reconcile supplier accounts, including monthly supplier statement reconciliations.
- Query Resolution: Handle and resolve purchase invoice queries by liaising with external suppliers and internal teams.
- Purchase Order System Oversight: Monitor the Purchase Order system to ensure compliance, working closely with Business Divisions where necessary.
- Accounts Reconciliation: Reconcile the Accounts Payable ledger to the General Ledger, promptly addressing discrepancies.
- Expense Claim Processing: Review and process employee expense claims, ensuring compliance with company policy before payment.
- Inter-Company Transactions: Prepare and raise inter-company recharge invoices as required.
- Month-End Processes:
- Ensure the accuracy of month-end cut-off procedures for the purchase ledger.
- Prepare and post journal entries to support the month-end close.
- Payment Processing: Input payment details onto the banking system for approval in line with internal controls.
- Reporting and KPIs: Produce detailed reports on accounts payable and payment performance, tracking and reporting against agreed KPIs.
- Support to Senior Finance Team: Provide assistance to the Financial Manager and Group Financial Controller as required.
Experience Required:
- Accounts Payable Expertise: Proven experience in managing Accounts Payable processes, including invoice handling, reconciliations, and payments.
- Accounting Software: Proficiency in systems such as SAP, Oracle, Sage, NAV, or similar, with experience using Purchase Order systems.
- Reconciliation Skills: Demonstrated experience in reconciling supplier statements and ledgers.
- Month-End Processes: Familiarity with month-end tasks, including journal entries and cut-off procedures.
- Expense Claims: Experience in reviewing and processing employee expense claims.
- Query Resolution: Strong ability to resolve invoice queries with suppliers and internal teams.
- Banking & Payments: Experience in online banking systems and payment processing.
- Reporting: Ability to produce and interpret reports, with a focus on performance against KPIs.
- Collaboration: Experience working with suppliers, internal teams, and senior finance professionals.
Benefits:
- 12% annual performance bonus
- Up to 6% employer pension contribution
- 25 days of annual leave, plus bank holidays (increasing to 28 days after 5 years of service)
- £600 annual personal development budget
- Regular staff events
Important Information:
We are currently receiving a high volume of applications for both short-term and permanent roles. Unfortunately, we can only contact candidates whose skills match the positions we currently have available. If you do not hear from us within a week, please assume your application has been unsuccessful.
In line with GDPR regulations, we will need to contact you via email, telephone, and/or text message to proceed with your application. To receive future job alerts, you will be required to provide consent through our marketing preference options. A link will be provided to you via email.
Source4 is an equal opportunities employer and complies with all relevant UK legislation. Successful candidates will be required to attend a full registration process with one of our Consultants. This will involve providing a valid passport, any relevant visas, proof of address, and completing relevant tests and a competency-based interview.
