Admin Assistant

About Us:

Force Contracting Services are a fast-growing Civil Engineering company, known for our commitment to innovation, quality, and customer satisfaction. We are currently seeking a motivated and organized individual to join our team as an Admin Assistant / Junior Buyer. This is an excellent opportunity to gain hands-on experience in purchasing and administrative support while growing within a dynamic environment.

Role Overview:

As an Admin Assistant / Junior Buyer, you will support the purchasing department with day-to-day administrative tasks and assist with procurement activities. This dual-role is ideal for someone looking to develop their career in purchasing, with a keen eye for detail and excellent organizational skills.

Key Responsibilities:

• Administrative Support:
  • Manage daily office tasks, including filing, data entry, and responding to emails.
  • Schedule meetings and appointments for the purchasing department.
  • Maintain and update supplier information in databases.
  • Prepare reports and presentations for internal use.
    
• Purchasing Assistance:
  • Assist in sourcing and purchasing products/materials as directed by the Buyer.
  • Maintain and track purchase orders and delivery schedules.
  • Liaise with suppliers to ensure timely delivery of goods.
  • Support negotiations with suppliers on pricing, quality, and delivery terms.
  • Assist in analyzing inventory levels and forecast needs.

Requirements:

• Experience:

  • Previous experience in an administrative role or purchasing/supply chain is preferred but not essential.

• Skills:

  • Strong organizational and multitasking abilities.
  • Excellent communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Ability to work independently and as part of a team.
  • Attention to detail and a proactive approach to problem-solving.

• Qualifications:

  • A high school diploma or equivalent is required.
  • Further education or certifications in business administration, procurement, or supply chain management is an advantage but not mandatory.

What We Offer:

• A friendly and supportive work environment.
• Opportunities for professional development and career progression.
• Competitive salary and benefits package.
• Training and mentoring to develop your skills in both admin and purchasing.

If you are eager to learn, highly organized, and looking for a role where you can grow and make an impact, we would love to hear from you!

Force Contracting Services are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.