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Executive Assistant
Permanent 25 Hours per week
Nightingale House Hospice
About Nightingale House Hospice
We are an ambitious organisation providing specialist palliative care services, completely free-of-charge, to patients and their families across a wide area stretching from Wrexham, Flintshire, and East Denbighshire to Barmouth and the border towns including Oswestry and Whitchurch. It costs £5.6m per year to run the Hospice, with only 20% of our funding provided by the government. We are reliant on the support of the community we serve to donate and fundraise to maintain our vital services. Over 400 volunteers give their time to the Hospice helping us run efficiently and effectively as part of the local community. This year Nightingale House Hospice is celebrating 30 years of providing compassionate care and strive to see this continue for future generations.
About the Role:
We are looking for a highly skilled and proactive Executive Assistant to support our Chief Executive Officer and Board of Trustees. This is an exciting opportunity for an experienced professional with exceptional organisational skills, keen attention to detail, and a commitment to handling sensitive information with discretion.
As the Executive Assistant, you will play a key role, providing confidential and efficient administrative support. Your responsibilities will include coordinating Board and Committee meetings, preparing meeting papers, and accurately recording minutes to support effective governance.
You will also provide dedicated Executive Assistant support to the Chief Executive, assisting with various projects, workstreams, and day-to-day operations.
The role will be involved in all areas of the organisation and will be based at Nightingale House Hospice.
Responsibilities:
Provide highly confidential administrative support for all Trustee meetings, including drafting agendas, compiling and distributing meeting papers, accurately recording minutes, and ensuring follow-up actions are completed.
Offer dedicated administrative support to the Chair of the Board of Trustees.
Deliver efficient and confidential Executive Assistant support to the Chief Executive Officer, managing schedules, coordinating meetings and visits, and handling general secretarial tasks.
Develop and maintain effective office systems, including data management and filing, using SharePoint.
Demonstrate confidence, competence, and excellent organisational and communication skills to effectively prioritise tasks and meet deadlines.
We are looking for someone with the experience and skills to fulfill the above in a friendly and approachable manner to provide an exceptional service to the team and ultimately enhance the support services that enable patient care at Nightingale House Hospice.
In return Nightingale House offers:
A positive and friendly working environment
The opportunity to make a real difference
Excellent training and development opportunities for those that want them
Generous holiday allowance
Staff lunch Menu
Employee Assistance Programme
Retail Discount Scheme
Staff Discount in Caffi Cwtch
Interview Date: Thursday 27th March 2025
Nightingale House Hospice is committed to providing equal opportunities in employment. Registered Charity No: 1035600
