Executive Assistant/Personal Assistant - Hybrid

Executive Assistant

• Location: York/Hybrid
• Job Type: Full-time Monday to Friday 37 hours a week can be flexible
• Benefits: Exceptional package including 25 days’ holiday + bank holidays, life and health insurance, hybrid working, and a fantastic company culture

We are currently exclusively partnered with a fantastic business in the heart of York who are currently seeking a proactive and meticulous Executive Assistant to support the CEO and C-Suite Team. The ideal candidate will be a problem solver who is willing to go the extra mile and take full ownership of a wide range of administrative duties.

Day to Day of the role:

• Manage professional and personal scheduling for the CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
• Prioritise inquiries and requests to facilitate the CEO’s leadership.
• Produce complex documents, reports, presentations, and prepare information for meetings.
• Compose and prepare internal and external correspondence while maintaining contact lists.
• Coordinate complex scheduling and calendar management, as well as the content and flow of information to board members, internal teams, and clients.
• Prepare and analyse information in advance to conserve the CEO’s time.
• Manage travel logistics and activities, including accommodations, transportation, and meals.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing systems and contacts database.
• Organise team communications and plan events, both internal and off-site.
• Complete ad hoc projects as assigned.

Required Skills & Qualifications:

• Previous experience of reporting directly to senior management.
• Excellent written and verbal communication skills.
• Strong time-management skills and the ability to organise and coordinate multiple concurrent projects.
• Proficiency with MS Office and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Flexible, self-motivated, and able to work autonomously with minimal supervision.
• Discreet with a high level of integrity and excellent judgement.
• Resilient and determined with a can-do approach.
• Exceptional organisational skills and the ability to prioritise a busy workload.
• Exceptional diary management skills and experience in coordinating a hectic and fast-changing schedule.
• Ability to interact with all levels within and outside the organisation.
• Very high level of attention to detail.

Exceptional benefit package:

• 25 days’ holiday plus bank holidays, increasing with service.
• Comprehensive life and health insurance.
• Hybrid working options for a better work-life balance.
• A fantastic company culture that values team spirit and individual contributions.

This is an excellent opportunity to work within a great company that do a lot of good, so don't hesitate in applying.