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Executive Assistant

Reed
Posted 13 days ago, valid for 11 days
Location

York, North Yorkshire YO60, England

Salary

£24,000 - £28,800 per annum

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Contract type

Full Time

Health Insurance
Life Insurance

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • The Executive Assistant position is based in York and offers a flexible hybrid work arrangement, requiring 37 hours a week from Monday to Friday.
  • Candidates should have previous experience reporting directly to senior management and possess excellent communication and organizational skills.
  • The role involves managing the CEO's professional and personal scheduling, producing complex documents, and coordinating travel logistics.
  • An exceptional benefits package includes 25 days of holiday plus bank holidays, comprehensive life and health insurance, and a supportive company culture.
  • The ideal candidate should be proactive, detail-oriented, and able to work autonomously, with a salary commensurate with experience required.

Executive Assistant

  • Location: York/Hybrid
  • Job Type: Full-time Monday to Friday 37 hours a week can be flexible
  • Benefits: Exceptional package including 25 days’ holiday + bank holidays, life and health insurance, hybrid working, and a fantastic company culture

We are currently exclusively partnered with a fantastic business in the heart of York who are currently seeking a proactive and meticulous Executive Assistant to support the CEO and C-Suite Team. The ideal candidate will be a problem solver who is willing to go the extra mile and take full ownership of a wide range of administrative duties.

Day to Day of the role:

  • Manage professional and personal scheduling for the CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
  • Prioritise inquiries and requests to facilitate the CEO’s leadership.
  • Produce complex documents, reports, presentations, and prepare information for meetings.
  • Compose and prepare internal and external correspondence while maintaining contact lists.
  • Coordinate complex scheduling and calendar management, as well as the content and flow of information to board members, internal teams, and clients.
  • Prepare and analyse information in advance to conserve the CEO’s time.
  • Manage travel logistics and activities, including accommodations, transportation, and meals.
  • Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing systems and contacts database.
  • Organise team communications and plan events, both internal and off-site.
  • Complete ad hoc projects as assigned.

Required Skills & Qualifications:

  • Previous experience of reporting directly to senior management.
  • Excellent written and verbal communication skills.
  • Strong time-management skills and the ability to organise and coordinate multiple concurrent projects.
  • Proficiency with MS Office and an aptitude for learning new software and systems.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Flexible, self-motivated, and able to work autonomously with minimal supervision.
  • Discreet with a high level of integrity and excellent judgement.
  • Resilient and determined with a can-do approach.
  • Exceptional organisational skills and the ability to prioritise a busy workload.
  • Exceptional diary management skills and experience in coordinating a hectic and fast-changing schedule.
  • Ability to interact with all levels within and outside the organisation.
  • Very high level of attention to detail.

Exceptional benefit package:

  • 25 days’ holiday plus bank holidays, increasing with service.
  • Comprehensive life and health insurance.
  • Hybrid working options for a better work-life balance.
  • A fantastic company culture that values team spirit and individual contributions.

This is an excellent opportunity to work within a great company that do a lot of good, so don't hesitate in applying.

Apply now in a few quick clicks

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.