Conveyancing Assistant

CONVEYANCING ASSISTANT

POCKLINGTON

COMPETETIVE SALARY

FULL TIME (PART TIME CONSIDERED)

We are seeking a Conveyancing Assistant to work in our client’s professional services office in Pocklington. We can consider both full and part time applicants. We are ideally looking for a candidate with property experience, but this is not essential.

RESPONSIBILITIES

Financial and commercial contribution

You will work with Fee Earners to ensure work is conducted as efficiently as possible. Tasks will include, but are not limited to:

· Efficiently and promptly dealing with typing of documents and correspondence

· Efficiently and promptly dealing with administrative tasks associated with fee-earners

· Managing paper and online filing accurately and in a timely manner

· Ensuring files are stored and retrieved in the correct manner and files are maintained in a neat and tidy order

· Dealing with incoming and outgoing post, correctly differentiating between DX post and Royal Mail post.

· Photocopying documents to the required standard

· Opening files, making initial calls to clients prior to file opening to obtain any missing information and explaining the communications procedure (who to contact etc)

· Completing SDLT forms and Land Registry applications

· Preparing Financial statements and Finance chits for checking/signature by Fee Earner

Client Service and Compliance:

· Deal professionally with clients, colleagues and other professional agencies on the telephone and in person

· Accurately record messages and forward them to the appropriate person without delay

· Make appointments, arrange meetings and maintain an up-to-date Outlook diary for team members

· Provide fee earners and clients with refreshments during interviews as required

· Ensure the confidentiality and security of all the firm’s and client’s documentation and/or information.

· Ensure compliance with the Firm’s Lexcel policies

· Ensure all relevant Company policies and procedures are followed

People and Teamwork

· Providing reception cover as and when required

· Be approachable and willing to support other team members

· Behave and treat others in line with the defined culture

· Attend and contribute to Department meetings

Due to the volume of applications we receive if you have not heard from the managing consultant within 1 week please assume you have not been short listed.

Kube Recruitment Solutions Ltd. is committed to a policy of equal opportunities in relation to job applications. A copy of our Diversity Policy is available upon request.

Kube Recruitment Solutions Ltd is acting in the capacity of an Employment Agency for permanent appointments.