Operations and Facilities Manager (9854)

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong and communities are vibrant.

LSF is looking for a talented Operations and Facilities Manager who would like to make an impact in the lives of others.

Purpose & Impact:

Support corporate wide leadership and management staff in efforts to ensure Environmental Health and Safety and Transportation compliance across each of LSF’s programs in Florida. Also, the position is responsible for managing, planning, organizing, coordinating and supervising work related to new and existing facilities statewide; oversee all facilities work, including capital planning, construction and renovation, lease agreement, playground, custodial services, vehicle services, grounds maintenance, safety, security, and procurement.

Essential Functions: 

• Responsible for the management and inventory of all equipment and supplies maintained and purchased.
• Provide support in the implementation of all construction projects, demolition and disposal of federal property’s and new grant proposals for facilities for grantee and delegate operations.
• Negotiates competitive terms for property lease agreements for all property sites in the program.
• Creates scope for bid projects, obtains cost estimates, evaluates proposals and reviews vendor license requirement. Submits purchase requisitions for requested service, monitors contract compliance in accordance to local, state and federal regulations and quality of workmanship. Maintains appropriate project and maintenance records.
• Reviews charges for services or items received according to the terms of any new and/or extended warranties, in order to receive full benefit of the warranties and reduce costs to the program.
• Provide corporate-wide support and leadership with the maintenance and equipment for all fleet services to include inventory, transportation logs, and contracts.
• Responsible for management of Child Health and Safety of equipment and supplies at all facilities and playgrounds maintained by the corporation.
• Assists with the coordination receipt of new and renewal child care licenses, opening of new facilities, and the relocation of furniture, classroom supplies and applicable program contents to Head Start operated facilities and contracted venues.
• Evaluates weather conditions and makes recommendations to the Associate Vice President of Support Services for delayed openings or school closings.
• Manage and maintain contracts for all utilities, communications, storage, cleaning services, and trash removal
• Manage and maintains the transportation fleet, obtains insurance cards and vehicle Ensures motor vehicle inspections are conducted yearly.
• Maintain operational records and prepares special and routine reports.
• Monitors, tracks, collects, and process work orders and requests via computerized work control system and use of GPS software for vehicles: tracks, trends, task completion and reports maintenance and operations performance indicators monthly against department goals.
• Assists the Associate Vice President of Support Services in the development of short and long range plans for routine, preventive and major maintenance and repair of buildings, grounds, systems and equipment to ensure high quality functioning facilities for clients, staff and volunteers.
• Performs minor maintenance and repair tasks. Conducts regularly statewide scheduled and unscheduled vehicle, playground and health and safety inspections and quality Identify deficiencies, creates plan of action for correction and quickly resolves the identified issue if applicable. Inspects completed assignments.
• Conduct feasibility studies for facilities and vehicles and make recommendations regarding proposed replacement, modifications and enhancements to the Associate Vice President of Support Services, and Vice President of Operations
• Meet with Head Start/Early Head Start Operations Managers and Head Start Directors to review maintenance needs and to discuss the status of current maintenance requests.
• Maintains inventory data base of added, deleted and the relocation of program assets.
• Manage and coordinate statewide safety initiatives and programs; develop plan and manage security and fire alarm response; and ensure and maintain a safe environment for children, families and staff.
• Project manager and lead person for the development and implementation of building standards related to design and planning of renovation and capital projects.
• Prepare, maintain, and provide statistics and reports; write letters, memos, reports and summaries.
• Provides recommendations to the Associate Vice President of Support Services involving the Facility Master Plan.
• Assist in recruitment and hiring; train, supervise, motivate, and evaluate personnel; work with operations, maintenance, and transportation employees to correct deficiencies.
• Provide Consultation, Training and Technical Assistance in the field of Environmental Health and Safety, Transportation, Facilities in the field of Early Childhood Education program development to outside agencies and community partners.
• Arranges, coordinates, and schedules programmatic transportation Provides support with statewide Fleet activities and operates vehicles (e.g. school bus, passenger vans, mini vans etc.)
• All other duties as assigned 

Physical Requirements: Must be able to lift at least 40lbs

Education and Experience: Bachelor’s degree in business administration, human services, civil, mechanical or electrical engineering, construction management, institutional or facility management, architecture, or public administration; at least five years of previous experience in facilities management and administration preferably in a child care or school aged environment.

OR 

High School diploma and nine years or more of previous experience in facilities management and administration, preferably in a child care or school aged environment.

Preferred Licenses, Certification: Preferred candidates will have certifications in playground safety, occupational safety, fleet or project management or trades such as HVAC, electrical, plumbing, etc.

Also required: Successful completion of a Level II background screening, local criminal record check and drug screening prior to hiring.

Other: Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.

Principal Accountabilities: 

• Team player with co-workers and central service office staff
• Cost effective program operations
• Adherence to agency policies and management practices
• Effective staff management and leadership

Knowledge, Skills, Abilities:

• Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
• Adept at queries, report writing and presenting
• Strong written and oral communication
• Ability to communicate ideas and instructions verbally and in writing 
• Ability to write reports and business correspondence.
• Ability to define problems, collect data, establish facts and draw valid conclusions 
• Ability to work under pressure and manage numerous tasks; ability to identify and resolve problems in a timely manner.
• Exceptional organization skills and attention to detail are required and the candidate must be able to meet designated deadlines.
• Knowledge of Microsoft Office, Word processing database and spreadsheet programs.

Why work for LSF?

LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization.  

Amazing benefits package including:

• Medical, Dental and Vision
• Teledoc (24/7 online access to Doctors)
• Employee Assistance Program (EAP)
• Employer paid life insurance (1X salary)
• 13 paid holidays + 1 floating holiday
• Generous PTO policy (starting at 16 working days a year)
• 403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
• Tuition reimbursement

Lutheran Services Florida embraces diversity, equity and inclusion in all business practices. LSF is proud to be an equal opportunity employer.