Payroll Administrator

Part-time

Reports to:

Payroll Manager

Job function/Scope:

The Payroll Administrator is responsible for ensuring that all transactions relating to payroll are input in a timely and accurate manner.

Roles & responsibilities:

Onboarding new hires to ADP ihcm, this includes assigning the relevant leave package, Pay types and Cost centre.
Taking ownership of allocated payrolls and being responsible for completion from start to finish. This may include:
Ensuring that all payroll sheets are received from each site in a timely manner and approved by the relevant authority as defined in the authorisation matrix
Ensure that all approved change of details; salary, position, address etc. are implemented on ADP and the relevant Payroll sheet
Carry out apportioned pay calculations for new hires and leavers
Reviewing absence such as sick leave, Parental leave etc. and carrying out system checks to ensure the data the system is pulling aligns with the employees timesheet
Preparation of Average Holiday pay
Calculating Holidays for Adhoc Employees on a quarterly basis and implementing through system
Analysis of both Pre and Post commit reports to ensure accuracy
Performing account balance and payroll reconciliations

o Preparing weekly and monthly financial journals and reports for accounting and auditing purposes and posting where relevant

o Preparing periodic payroll reports for review by management

o Responding to payroll-related inquiries and resolving concerns in a timely manner

o Run & maintain Pension Process

Maintaining the open timesheets and amending, closing out for month end.
Liaising with Management Accountants and providing them with any required reports for their Departments on a monthly basis.
Maintain effective relationships with key stakeholders to ensure the smooth implementation of the payroll
To identify effective solutions to improve the service of the payroll process
Comply with Level 1 HSE Employee Responsibility and Accountability
Comply with Level 1 Peterson Values and Behaviours

Performance Measure

Delivery of key tasks and targets that are agreed and recorded each year . Actual performance will reviewed against those targets set during the employee appraisal process including feedback from internal customers.

Compliance with processes and procedures following completion of identified training an in accordance with department guidelines

Qualifications and experience

Knowledge of legislation and HMRC relating to payroll

Payroll qualification is desirable eg Chartered Institute of Payroll Professionals CIPP National Payroll Certificate or previous experience in similar role

Experience of administering workplace pensions

Good working knowledge of Microsoft Office including Excel

Experience with timewritting

Experience of ADP advantageous

Core Competencies

Communication- Excellent communication and interpersonal skills, you will be able to build strong working relationships with all levels and be able influence and collaborate with others

Customer Focus- A commitment to providing a good customer service.

Personal Integrity- Builds trust and respect and maintains standards of honesty and integrity.

Team Working- Ability to work within a team and on own initiative. Self starter

Reliability- Takes responsibility for personal performance

Results Orientation- Striving to improve or meet a standard of excellence

Commitment to Safety- Takes responsibility for both their own safety and that of their colleagues.

Job Specific Competencies

Attention to Detail

Working to tight Deadlines

Maintains confidentiality

Peterson (United Kingdom) Ltd reserves the right to amend or change the above to enable business needs to be met.