Office Manager

Location: Abingdon
Job Type: Full-time
Salary: £35,000 - £40,000 per annum

Reed are currently recruiting on behalf of a well-established company based in Abingdon for an Office Manager to ensure the smooth and efficient operation. This role does require some Personal Assistant duties as it provides critical administrative support to the Senior Leadership Team (SLT) and Senior Managers, whilst ensuring the office remains a functional, professional environment. Reporting directly to the Chief Executive Officer, this position is pivotal in maintaining our company's standards and efficiency.

Day-to-day of the role:

Oversee daily office activities to ensure compliance with health, safety, and security protocols.
Serve as the first point of contact for office-related enquiries and welcome visitors to the Head Office.
Provide comprehensive administrative support to the SLT, including managing schedules, coordinating meetings, and organising travel arrangements.
Prepare reports, presentations, and correspondence with a high level of precision and professionalism.
Handle sensitive and confidential tasks discreetly.
Organise meetings, draft agendas, take minutes, and track follow-up actions.
Assist in the planning and execution of special projects or events.
Collaborate with internal teams and external partners to support cross-departmental projects and initiatives.
Adapt to evolving priorities and take on additional responsibilities as required.

Required Skills & Qualifications:

Proven experience in Office Management or as a Personal Assistant.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
Exceptional organisational and multitasking abilities, with the ability to prioritise effectively.
Excellent written and verbal communication skills.
Strong problem-solving skills and the ability to remain calm under pressure.
High level of accuracy, confidentiality, and discretion in handling sensitive information.

Personal Attributes:

Proactive, resourceful, and solutions-oriented.
Flexible and adaptable to changing priorities and demands.
Collaborative and approachable, fostering a positive and professional team environment.
Detail-oriented with a commitment to quality and continuous improvement.

Working Relationships:

Internal: SLT, Senior Managers, and various Head Office Departments including Facilities, Health & Safety, HR, Finance, IT, Customer Services, and Marketing.
External: Partners, Suppliers and Contractors, Visitors, Clients.

How to apply:

To apply for the Office Manager position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.