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Administrative Assistant

Office Angels
Posted 18 hours ago, valid for a month
Location

Addlestone, Surrey KT15 1FQ

Salary

£24,000 - £28,800 per annum

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Contract type

Part Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • The position is for a Temporary Full-time Administrative Assistant located in Addlestone, requiring one day of hybrid work per week with the office closed on Fridays.
  • The successful candidate will support the Patient Partnerships team in the pharmaceutical industry, coordinating meetings, managing documents, and assisting with events.
  • Applicants should have experience providing administrative support to high-functioning teams and possess strong decision-making and organizational skills.
  • The role requires proficiency in software such as Excel, Word, PowerPoint, and Outlook, along with good written and verbal communication abilities.
  • The salary for this position is competitive, and candidates are expected to have relevant experience in administrative roles.

Job Title: Administrative Assistant

Location: Addlestone - Hybrid 1 day per week (office closed Fridays)

Type: Temporary Full-time

Are you a self-motivated and detail-oriented individual with excellent administrative skills? Our client, a leading organisation in the pharmaceutical industry, is looking for an enthusiastic Administrative Assistant to join their Patient Partnerships team. In this role, you will provide vital support to the regional Established Markets and International Markets Patient Partnerships, acting as a key ambassador and communication interface. You will have the opportunity to coordinate team meetings, manage documents and presentations, assist with internal and external events, handle purchasing and contracting tasks, and provide general administrative support.

Key Responsibilities:

  • Coordinate team meetings, ensuring smooth logistics and effective communication
  • Manage document and presentation production/editing, utilising Veeva PromoMats and Veeva Events Management
  • Prepare for internal and external meetings and luncheons
  • Handle purchasing and contracting tasks for departmental contracts
  • Assist with onboarding new hires and maintain general filing systems
  • Provide secretariat support to the Patient Partnerships regional team
  • Independently prepare invoices and purchase orders, reconciling differences
  • Develop and maintain communication platforms and tools for global cross-functional collaboration
  • Support diary coordination and management of global internal events
  • Ensure the effective onboarding of new colleagues, including coordinating IT needs and systems training
  • Coordinate oral and written communications on behalf of the departmental teams
  • Interact frequently with internal personnel and external stakeholders and vendors

Professional Profile:

  • Self-motivated with strong decision-making skills and the ability to work independently
  • Detail-oriented with excellent organisational and time management skills
  • IT literate with proficiency in software such as Excel, Word, PowerPoint, and Outlook
  • Good written and verbal communication skills
  • Ability to prioritise and meet deadlines in a fast-paced environment
  • Discreet in handling confidential and sensitive information
  • Positive outlook and flexible approach to work
  • Experience providing administrative support to high-functioning teams
  • Comfortable with remote working and supporting managers in different geographical locations

If you are looking for a challenging and rewarding administrative role within a dynamic organisation, then this could be the perfect opportunity for you. Join our client's team and make a difference in the field of patient partnerships. Apply now!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.