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- Annual Salary: £30,000 - £32,000 pro rata
- Location: Bath
- Job Type: Part-time (24 hours per week, Monday to Thursday)
We are delighted to offer an exciting opportunity for a PA / Executive Assistant to join a small independent firm based in the heart of Bath. This role involves supporting the Director in a stunning office environment, providing both professional and administrative assistance.
Day-to-day of the role:- Serve as the first point of contact for the business, managing emails and phone calls.
- Provide a professional and welcoming experience for clients, manage communications, and highlight important messages for the Director.
- Manage diaries and organise meetings and appointments.
- Handle meeting logistics including client reception, room bookings, and refreshments.
- Manage incoming and outgoing mail and email queries.
- Arrange travel and accommodations as needed.
- Assist the Director by reminding them of important tasks and deadlines.
- Prepare reports, correspondence, and manage documents.
- Maintain databases, filing systems and manage office supplies.
- Liaise with external suppliers to ensure operational needs are met (phone, IT, printer/copier services).
- Coordinate with the payroll provider to ensure accurate and timely payroll processing.
- Maintain the firm's website with the help of the website provider.
- Undertake additional duties including some HR and marketing tasks, compliance monitoring, and implementing effective procedures and administrative systems.
- Highly organised with excellent communication skills.
- Quick problem-solving abilities and a proactive approach to office management.
- Experience with accounting tasks and familiarity with Xero software.
- Ability to manage multiple tasks efficiently and adapt to changing priorities.
- Experience in managing external supplier relationships and office administrative systems
