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Talent-UK Ltd are recruiting on behalf of client, our client is a well-respected law firm with branches across Yorkshire.
Due to a heavy work load our client is looking for two Legal Secretaries within their Residential Property department, to work full time Monday to Thursday 9am-5.30pm and Friday 9am-5pm
One role is to be based at our clients Birstall site and one at Brighouse
Responsibilities
- Preparing correspondence and documents through audio and copy typing, ensuring that such correspondence and documents are checked for errors before passing to Legal Adviser.
- To administer filing in correct dated order and on a timely basis. This will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Procedures Manual and Departmental Guidelines.
- To prepare mail and enclosures for despatch, ensuring that all mail to be posted is given to the Legal Adviser with all relevant enclosures.
- To arrange for all copying to be done, in person if Administration staff are not available to undertake the task.
- To make appointments, arrange meetings, book meeting rooms and to maintain an up-to-date diary for the Legal Adviser.
- To provide support and guidance to other secretaries as required and always work as a team player.
- To attend clients both in person and on the telephone and to provide assistance in a professional and friendly manner in keeping with the firm’s standards for client care.
- To ensure that any telephone calls are answered promptly by answering colleague’s telephones if they are not available and ensure that telephone messages are passed promptly and accurately to Legal Advisers.
- To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
- To ensure the confidentiality of all the firm’s and client’s documentation and information.
- To be responsible for the opening of files on firm’s case management system and their day-to-day maintenance in accordance with the department’s Risk Management procedures.
- To carry out copy typing of documents, amending and formatting complex documents e.g. leases and dealing with tracked changes and use of package precedent documents/documents
- To comply with the firm’s procedures and standards for correspondence and documents (including typing, saving and printing) and to make the best use of facilities including Proclaim and Word to ensure maximum efficiency.
- To ensure that correct procedures relating to deeds are followed at all times, including the obtaining of deeds from the strong-room and returning them to the strong-room at the end of each day.
- To ensure compliance with money laundering regulations.
- To prepare invoices and complete Accounts documentation as and when directed by the Legal Adviser.
- To prepare completion statements and assist with billing.
- To use Companies House Direct to carry out searches and property searches using agents.
- To use the Land Registry Portal for downloading official copies, copy documents and plans and relevant registrations and saving to matter number, and carrying out priority and Land Charges searches.
- Preparation and submission of SDLT forms online
Candidate Specification
- Previous secretarial experience within a Law Firm, preferably within Residential Property
- Audio typing
- Ability to prioritise workload
- Work to tight deadlines
- Ability to remain calm in stressful situations
- Ability to use legal software including Quill, Legal Bricks, LMS, Lender Exchange and ULS, Land Registry & HMRC
Rewards
- Good base salary
- Pension
- 23days plus bank holidays annual leave.
- Offices closed between Christmas and New Year.
- WPA Health Scheme.
- On-site parking
- Bonus Scheme
If you would like to be considered for this role, and feel you have the required skills, please forward your up to date CV for consideration.
This vacancy is advertised on behalf of Talent-UK Ltd who are operating as an employment agency/business, we are an equal opportunities employer, your application will be sent to us for review, at which stage we will be in touch to discuss your details further. We will not submit your CV until you have been briefed on the position and we have your consent to do so.
