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We are a leading construction business specializing in providing comprehensive fire safety solutions, including fire door installations for multi-million-pound construction projects across London. Our team is dedicated to delivering the highest standards of safety and quality, helping to protect lives and properties in some of the most prestigious developments in the city.
We are currently seeking a highly organized and motivated Office Administrator to join our dynamic team based in SE London/Kent. This role is perfect for someone with a keen eye for detail, excellent communication skills, and the ability to manage multiple tasks in a fast-paced, deadline-driven environment.
Key Responsibilities:
- Provide administrative support to the project management team and senior leadership.
- Maintain and update project documentation, ensuring compliance with fire safety regulations.
- Handle incoming phone calls, emails, and general inquiries, responding in a timely and professional manner.
- Schedule meetings, coordinate appointments, and manage calendars for the team.
- Assist with preparing project quotes, proposals, and tenders related to fire door installation and other fire safety services.
- Process orders and manage inventory for fire safety equipment and materials.
- Coordinate with contractors, suppliers, and clients to ensure smooth project execution.
- Track project timelines, deadlines, and milestones, providing updates to the team and clients.
- Assist with invoicing, billing, and payment tracking, ensuring accuracy and timely processing.
- Support health and safety compliance documentation and maintain accurate records.
- General office duties including filing, photocopying, and maintaining a clean and organized office environment.
Key Requirements:
- Proven experience in an administrative role, preferably within the construction or fire safety industry.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent communication skills, both written and verbal.
- Proficient in MS Office (Excel, Word, Outlook), and experience with project management software is a plus.
- Ability to work independently as well as part of a team.
- High attention to detail and accuracy.
- Positive attitude, proactive approach, and willingness to learn.
Why Join Us?
- Work on prestigious, high-profile construction projects across London.
- Competitive salary with opportunities for professional development and career growth.
- A supportive and dynamic team environment.
- Opportunity to contribute to life-saving fire safety solutions in the construction industry.
