Executive Assistant

Executive Assistant to the Director/Operations Manager - FMCG 

Monday to Friday - 8am - 4.30pm 

Annual Salary £35,000 - £45,000 

People Solutions are currently recruiting for a Executive Assistant/Operations Manager to join our well-established FMCG client based in BIRMINGHAM B42, WEST MIDLANDS on a full-time permanent basis.

This is a fantastic opportunity offering an amazing annual salary and room to grow and progress.

Benefits

• Competitive salary and benefits package
• Opportunity to work closely with senior leadership and influence key business decisions
• Career development and progression within a dynamic and growing company
• A collaborative and supportive work environment where your contributions make a direct impact
• Exposure to multiple business functions, enhancing skills in operations, process improvement, and leadership

Day-to-Day Duties

• Work alongside the Director to implement efficient business processes across all departments
• Develop and maintain systems to improve workflow, task management, and accountability
• Oversee administrative functions, ensuring proper documentation, reporting, and compliance
• Coordinate communication between departments to enhance collaboration and efficiency
• Hold meetings with teams and stakeholders in the Director’s absence, documenting decisions and ensuring follow-up actions
• Track key business metrics and ensure critical tasks are completed
• Support budgeting, expense tracking, and financial process improvements
• Manage the Director’s schedule, meetings, and correspondence, prioritizing key business objectives
• Identify and address operational bottlenecks to improve overall business performance
• Liaise with internal teams and external stakeholders to support company goals

Essential Skills

• Proven experience as an Executive Assistant, Operations Manager, or in a similar role
• Strong understanding of business processes, system implementation, and operational efficiency
• Excellent organizational, time management, and problem-solving skills
• Ability to work independently and handle multiple priorities in a fast-paced environment
• Strong communication and interpersonal skills, with the ability to lead meetings and drive accountability
• High level of discretion and confidentiality when handling sensitive information

Desirable Skills

• Experience in project management, including the use of project management software
• Familiarity with CRM tools and financial reporting systems
• Background in process improvement methodologies such as Lean or Six Sigma
• Experience working in a fast-growing or rapidly changing business environment
• Ability to adapt quickly and proactively find solutions to operational challenges

Training

• Ongoing professional development and training in business operations, project management, and leadership
• Access to courses and certifications to enhance skills in process improvement, system implementation, and business strategy
• Opportunities to attend industry events and networking sessions to stay up to date with best practices

Apply

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