Transport Admin Assistant

Are you ready to embark on an exciting journey in the Utilities sector? Our client is seeking a dedicated and enthusiastic Transport Admin Assistant to join their dynamic team on a temporary basis for 12 months. If you thrive in a fast-paced environment and have a passion for administration, we want to hear from you!

As a key player in their transport administration service, you'll ensure the smooth operation of the vehicle fleet, complying with all legal requirements and enhancing efficiency. If you thrive in a fast-paced environment and enjoy a variety of tasks, this role is for you!

Summary:

• Start date: ASAP
• Duration: 12 months
• Location: Birmingham - potential travel to the Bristol Office - expenses will be covered
• Pay Rate: 18.75 per hour
• Hours: 37 hours per week - Hybrid upon completion of training

Duties Include:

• Manage the administration and integration of new vehicles, ensuring their records are set up on the Transport Database and included in the servicing programme.
• Keep the transport database up to date and accurate.
• Assist in scheduling, ordering, and raising purchase order numbers for new vehicles.
• Maintain meticulous records of vehicle allocation, transfers, and disposals.
• Prepare and submit auction forms for surplus vehicles, and check auction proceeds to keep the Transport Database current.
• Oversee the administration records for the fuel card renewal system, ordering and issuing fuel cards as required.
• Process purchase orders and receipts through the E5 system.
• Manage the ordering of long-term hire vehicles.
• Perform general administrative duties, including filing vehicle maintenance documents and processing incoming mail.
• Provide assistance with technical queries related to vehicles, plant, and equipment.
• Contribute to monthly KPI reporting and ensure all procedures are well documented.

Requirements:

• Strong computer skills with the ability to update records and generate reports.
• Excellent numeracy and literacy skills, essential for effective communication.
• Organisational skills and the ability to prioritise tasks effectively.
• Familiarity with transport industry legislation is a plus, along with a basic mechanical/technical understanding.

This is an exciting opportunity to work in a vibrant industry where your contributions truly matter! If you're enthusiastic, detail-oriented, and ready to make a difference, we want to hear from you!

If you do not hear back after 5 working days, please assume that you have unfortunately been unsuccessful on this occasion.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser (url removed)