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- Job Type: Full-time
- Location: Durham
- Salary: Up to £25,500 DOE
- Benefits: Flexible Annual leave, hybrid working, private health insurance and many more!
We are seeking an Administrative Assistant to join the team of a well know financial services in Durham. The ideal candidate will be the first point of contact for our clients, providing exceptional service and support. You will be responsible for a variety of administrative tasks, ensuring the smooth operation of our office environment.
Day to Day of the role:
- Answer and direct incoming calls, take messages, and ensure communication is passed on effectively.
- Welcome clients, providing a professional and friendly first impression.
- Prepare refreshments for visitors, manage catering for meetings, and maintain cleanliness in meeting areas.
- Handle incoming and outgoing post, including scanning, filing, and distribution.
- Assist with kitchen duties and maintain stock levels for office supplies.
- Perform administrative tasks such as producing letters, arranging meetings, and binding documents.
- Manage portal publishing, ensuring all documents are filed correctly and assist with portal queries.
- Handle bank letter requests and client-verified transaction requests.
- Execute large mail merges and produce engagement letters, following up on outstanding items.
- Submit accounts to Companies House and manage document uploads to relevant systems.
- Order stationery and office supplies, monitoring costs and liaising with the Finance department.
- Proven administration experience.
- Exceptional organisational skills and the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Initiative to solve problems independently.
- Flexibility and proactivity in a dynamic environment.
- Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
- Desirable: Business Administration NVQ L3, business administration apprenticeship, or equivalent experience.
- Beneficial: Experience in an accountancy practice and familiarity with Virtual Cabinet or similar document management systems.
If you are ready to take the next step in your career, apply now!
