Personal Assistant

Personal Assistant to the Archdeacon

• Location: Chelmsford, Essex
• Job Type: Part time (24 hours) (Monday-Thursday)
• Salary: £27,500 - £28492 (Pro-rated £18,857 - £19,537)

We are currently recruiting for a highly organised and dedicated Personal Assistant to support the Archdeacon in a dynamic office environment. This pivotal role ensures the smooth operation of the Archdeacon's schedule and effective management of all administrative tasks. The ideal candidate will demonstrate a proactive approach, possess excellent communication skills, and uphold the highest levels of confidentiality and discretion.

Day-to-Day Responsibilities:

• Manage and optimise the Archdeacon’s calendar, ensuring efficient scheduling and preparation for all appointments and meetings.
• Address and resolve potential scheduling conflicts, prioritising tasks effectively.
• Prepare for key meetings by collating documents, creating agendas, and distributing minutes.
• Record minutes or notes at meetings as required.
• Respond to enquiries and draft correspondence for the Archdeacon’s office.
• Provide a warm and professional welcome to office visitors.
• Conduct research relevant to the Archdeacon’s ministry and present findings in an accessible format.
• Oversee arrangements for vacancy meetings and the clergy appointment processes.
• Administer DBS applications and renewal processes for clergy.
• Coordinate the Archdeacon’s Visitations and manage related administrative tasks.
• Organise training events and manage related documentation and materials.
• Support the Ministry Development Review Scheme by scheduling and coordinating meetings.
• Provide administrative support for clergy discipline measures and other legal and governance matters.
• Manage the Archdeacon’s Discretionary Account and maintain office supplies.

Required Skills & Qualifications:

• Proven experience in an administrative or personal assistant role.
• Exceptional organisational and time management skills.
• Strong written and verbal communication skills.
• Commitment to maintaining confidentiality and exercising discretion.
• Proficiency in Microsoft Office and adaptability to new digital tools.
• Experience in handling sensitive information and managing multiple priorities.
• Familiarity with church or non-profit organisation operations is preferred.

Benefits:

• Competitive salary and comprehensive benefits package.
• Opportunities for professional development and training.
• Supportive and collaborative work environment.
• Involvement in wider Diocesan events and training opportunities.

If you are interested to know more regarding this role, please click apply & we can schedule a time to call!

Best wishes,