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About Us:
We are a dedicated organization committed to providing exceptional support and services. We are seeking a reliable and organized Receptionist/Office Administrator to join our team. The successful candidate will ensure smooth operation of our reception area and administrative functions, contributing to a welcoming and efficient environment.
Key Responsibilities:
Reception Duties:
- Cover reception, answer telephone calls, and greet visitors to the building.
- Maintain a professional and courteous demeanor at all times.
Administrative Support:
- Record incoming/outgoing mail onto relevant spreadsheets.
- Book taxis, train, and bus travel as required.
- Book accommodation for staff and visitors.
- Assist in processing credit card spends.
- Update information onto the Carefirst Client Record System.
- Assist with invoice processing.
- Manage pool car and room bookings.
- Attend the local post office for various tasks.
- Assist with archiving, scanning, and printing.
- Perform general finance and admin tasks as required.
Person Specification:
Essential:
- Excellent verbal and written communication skills.
- Strong organizational skills with attention to detail.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook).
- Ability to provide excellent customer service and maintain a professional demeanor.
- Ability to handle multiple tasks simultaneously and work under pressure.
- Ability to work as part of a team and independently.
- DBS Check: Must have a current DBS check.
Desirable:
- Experience: Previous experience in a reception or administrative role.
- Systems Knowledge: Familiarity with the Carefirst Client Record System.
- Finance Skills: Basic understanding of financial processes and invoice handling.
How to Apply: If you meet the above criteria and are passionate about contributing to a supportive environment, please submit your CV outlining your suitability for the role
