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AdminCoordinator Chilton, Aylesbury Up to 24k
We are looking for someone who is wanting to learn new Skills, you don't need to have any experience in this field, just the drive to Learn and be confident. (you will need a driving licence to get to the office and this role is a 5 days in the office role)
Key Responsibilities:
- Onboarding New Starters:
- Coordinate and manage the onboarding process for new employees, ensuring they have all necessary equipment, documentation, and training.
- Work with HR and relevant departments to ensure a seamless transition for new hires.
- Communication with Engineers:
- Act as a point of contact for engineers, answering queries and providing administrative support as needed.
- Maintain clear, open communication with engineering teams to ensure project timelines and service requests are met.
- CAFM System Management:
- Regularly update and cleanse data within the CAFM system to ensure it is accurate and current.
- Generate reports from the CAFM system as requested and track the status of ongoing projects, assets, and maintenance schedules.
- Basic IT Support:
- Provide basic IT support for office systems, including troubleshooting minor issues, ensuring proper setup of equipment, and coordinating with IT specialists when necessary.
- Assist with software and hardware installations, upgrades, and maintaining inventory of IT assets.
- General Administrative Support:
- Provide administrative support to the Facilities Management team, including managing schedules, meetings, and documentation.
- Handle general office administration, including filing, data entry, and correspondence.
Qualifications s Skills:
- Strong organisational and multitasking abilities.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with CAFM software.
- Basic knowledge of IT systems and troubleshooting.
- Excellent communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Previous administrative experience in a facilities management or similar industry is desirable but not essential.
- Ability to handle confidential information with discretion.
