We are recruiting for a SC Cleared Office Administrator to be based in Chippenham on CONTRACT working for a leading Defence & Space organisation.

Would needcurrent SC clearance

Defence industry background preferred as SC cleared

Experience with Booking systems

Previous PA or secretarial experience a bonus

Job Definition:

The Office Coordinator will be responsible for providing support to the day-to-day office activities that are carried out in order to successfully deliver contractual requirements.

Responsible to:

Primary Responsibilities and Duties:

Management of Office inbox responding in a timely manner
POC for local community issues & liaison with leaseholder
POC for site related concerns and feedback
Booking visitors onto site including subcontractors and partners
Support coordination of VIP visits & event planning
Support change activities between the business and the leaseholder
Contribute to wider company targets such as sustainability
Meeting bookings (bookings, hospitality and setup including testing IT equipment)
Manage stationary requirements including printer consumables
Management of confidential & electrical waste
Management of IT equipment and company assets
Site communications
Occasional PA responsibilities (meeting prep, virtual conferencing set up, minute taking, action tracking, diary management, expenses, travel arrangements)
POC for Digital, Marketing, H&S and Environment

Essential Competencies:

Previous experience in an Office Coordinator or Administrative role.
Excellent written and verbal communication skills.
Proficient knowledge of office-based IT tools such as Microsoft Office and Google Suite.
Ability to communicate effectively and deal confidently with a range of people in the course of daily work and to take decisions without reference where appropriate.
Highly organised and able to prioritise and multi-task
Proactive and confident.

This is an umbrella contract, the role is Inside IR35