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- Provide comprehensive administrative support for HR processes, including preparing contracts, offer letters, and employment-related documents.
- Maintain accurate and up-to-date employee records, ensuring compliance with policy, legal requirements, and GDPR.
- Manage HR inbox queries, responding promptly or escalating where necessary.
- Provide administrative support to the HR Manager.
- Coordinate recruitment activities, including job advertising, shortlisting, candidate correspondence, scheduling, and assisting with interviews.
- Liaise with recruitment agencies and job boards as required.
- Support the graduate recruitment processes, including vacation schemes and trainee assessment days.
- Manage onboarding processes, including sending job offers, preparing new joiner documentation, and arranging induction schedules.
- Conduct pre-employment checks, including references, right-to-work verification, and background screening.
- Oversee HR processes such as probation reviews and absence management.
- Support performance review processes, ensuring completion.
- Update HR systems with employee changes, including promotions, salary adjustments, and contract amendments.
- Coordinate training and membership request processes.
- Manage the offboarding process, including scheduling and conducting exit interviews where appropriate.
- Act as a point of contact for general HR queries, providing guidance or escalating where necessary.
- Assist in drafting letters and documentation related to employee relations matters, including disciplinary and grievance issues.
- Support well-being and engagement initiatives.
- Provide accurate payroll-related data to the finance team.
- Administer employee benefits, including pension schemes, health schemes, and other benefits.
- Serve as the first point of contact for employee queries regarding payroll and benefits.
- Support the implementation and maintenance of HR policies and procedures, ensuring alignment with relevant laws and best practices.
- Assist with compliance audits and reporting requirements.
- Minimum CIPD Level 3 Foundation Certificate (or currently working towards it).
- Proven experience as an HR Assistant, HR Administrator, or similar HR role.
- Experience in the legal or professional services industry is preferred.
- Self-motivated, flexible, and well-organised.
- Strong interpersonal skills with the ability to handle sensitive situations professionally.
- A proactive approach with a "can-do" attitude.
- Excellent attention to detail.
- Proficiency in Outlook, Word, and Excel.
- Strong organisational and planning skills with the ability to meet tight deadlines.
- Ability to work independently and collaboratively.
- Professional demeanour, acting as an ambassador for the organisation.
- Salary dependent on experience.
- 22 days of bookable annual leave, plus Bank Holidays, and an additional 3 days for the Christmas to New Year closure (pro-rata for part-time staff).
- Access to a medical benefits scheme and Employee Assistance Programme.
- Death in service and income protection benefits.
- Workplace pension scheme with options for enhanced contributions.
- Sick pay policy.
- Additional holiday entitlement for long service.
