HR AdministratorMonday-Friday, 8:30am-5pmFully Office Based in Dartford£27,744 Per Annum

Brief Summary of Duties:

Reporting to the Head of HR, the HR Administrator’s duties involve a wide range of support activities inside our HR department, including coordinating meetings, maintaining our employee database, posting job adverts and collating data to support payroll administration. The HR Administrator acts as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You will also assist in creating and maintaining policies, processes and documents.

Main duties include, but not limited to:

Assist with day-to-day operations of the HR functions and duties
Provide clerical and administrative support to the HR function
Compile and update employee records (hard and soft copies)
Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance plans etc)
Coordinate HR projects (meetings, training, surveys etc) and take minutes
Deal with first line employee requests regarding human resources issues, terms and conditions and policies
Assist in payroll preparation by providing relevant data (absence, bonus, leavers, new starters, Attachments to Earnings etc)
Communicate with public services when necessary
Coordinate communication with candidates and schedule interviews
Work alongside HR officers to ensure HR database kept up to date with applicants to avoid duplication and disputes

Process new starters administration, including providing input to payroll, the HR database and ensuring that all necessary documents and information are obtained in a timely manner

Apply for references for all new starters and provide reference requests in standard format for all leavers escalating where concerns arise for decision making

Process, maintain and provide timely and accurate HR data using the HR database, as well as updating and maintaining the HR electronic filing database

Proactively assist with and oversee the HR inbox and ensure that all queries are dealt with in an effective and timely manner

Monitor probation periods, liaise with Managers and send letters to confirm completion or extension

Process, maintain and provide timely and accurate HR data using the HR database, as well as updating and maintaining the HR electronic filing database

Provide admin support for the absence management process, including the monitoring of self-certification, return to work forms and fit for work notes. Updating the HR database, the completion of the Bradford Factor report and the updating of payroll

Support the HR officer where requested in drafting medical records access requests for approval, including requests to doctors, consultants and other medical practitioners, as well as referrals to occupational health

Preparation of Job descriptions and Person Specifications in line with Company standards
Preparation and maintaining of Company organisational charts

Supporting with administration of NEST and Standard life pension schemes

Administration of the Benenden health scheme and BUPA scheme

Deal with queries in the absence of the HR Officer, escalating where necessary

Skills & Qualifications:

Previous experience within a generalist and fast paced HR environment at assistant level
Ideally CIPD qualified to level 3, or working towards Level 3
GCSE Maths and English at 5 or above
Familiarity with HR software (CIPHR preferred)
Organised and methodical approach to administration and record keeping
Detailed focused and pragmatic in approach

Braundton Consulting is a recruitment agency, working on behalf of a client