Commercial Support Administrator

Are you an all-round administrator, who is customer focused and has had exposure to all types of administration including general finance If so, this role maybe for you.

Working with our client within the housing sector, you will enjoy communicating with external customers and internal teams to coordinate services and make sure payments are made of time.

You must be very confident with the use of MS Office and Excel to be successful in the role.

This is a temporary assignment at this time and candidates must commit to 12 weeks in the assignment.

Duties will include…

• To be responsible for facilitating the approval of invoices and full closure of work orders. To play a pivotal role in ensuring timely payments of external suppliers, sub-contractors and internal customers.
• Working with the relevant contractors including trade operatives to resolve internal andexternal customer queries relating to completed works orders.
• Pro-actively monitor ‘open’ works orders and chase contractors for invoices. Varying and completing works orders as appropriate.
• Resolve day to day customer queries relating to contractor works as well as attend meetings as required to provide additional information relating to the administration of contracts and/or functions including liaising with regulatory bodies.
• Routinely monitor invoices awaiting payment to ensure these are progressed by those responsible for the programme of works to meet payment obligations. Raise queries and issues relating to invoices and/or work claimed with the relevant parties.
• Ensure payments, invoices and purchase orders are duly dealt with effectively, resolving any discrepancies, reconciling Contractor statements.
• Liaising with trade colleagues raising purchase orders for materials and supporting with approval or contractor purchases orders.
• Interrogating spend to ensure compliance with procurement. Reporting any anomalies to management.
• Liaising with Suppliers around material queries and customer chases.

Knowledge, skills and abilities required…

• Confidence in using data entry, storage software systems and DMS for document storage or similar data software programmes
• A team player who can work under pressure and prioritise workloads to deliver an efficient service, promote team working and share ideas. Support other team members and their duties as required.
• Ability to communicate with a wide range of individuals including customers, contractors, suppliers and colleagues at all levels.
• A good working knowledge of Microsoft Office packages including Outlook, Word and Excel.
• An administrative background with the ability to manage conflicting priorities with a high level of accuracy.

Working hours

• 37 per week, office hours Monday to Friday

Payrate

• £13.50 - £14 per hour paid weekly