Purchase Ledger Clerk

Purchase Ledger Clerk

Fast Moving Retail Company are looking to add a new Purchase Ledger Clerk to their business due to Expansion. This is an exciting time to join this fast-growing company that offers excellent facilities to work in and a career structure for you to grow.

To support the Accounts Payable Department by ensuring the accurate and efficient processing of financial transactions, fostering strong relationships with suppliers, and providing administrative support.

• Invoice Processing & Approval: Process purchase ledger invoices, ensuring accurate cost centre allocation and obtaining necessary approvals.
• Invoice Review: Ensure invoices are accurate, complete, and comply with company policies and VAT regulations.
• Payment Processing: Arrange for timely supplier payments and issue remittance advice.
• Supplier Account Reconciliation: Reconcile supplier accounts regularly, addressing discrepancies promptly.
• Supplier Statement Reconciliation: Reconcile supplier statements to ensure smooth payment processing.
• Ledger Management: Post and allocate payments correctly in the ledger.
• Supplier Queries: Address supplier queries effectively, maintaining positive relationships.
• Aged Payables Monitoring: Monitor and resolve aged payables, ensuring outstanding balances over 30 days are investigated and addressed.
• Invoicing Dispute Resolution: Assist in resolving invoicing disputes internally and externally.
• Expense Processing: Process employee expense claims according to company policies and VAT regulations.
• New Supplier Setup & Compliance: Set up and verify new supplier accounts to ensure compliance with company policies and financial regulations.
• Month-End & Year-End Support: Assist with month-end and year-end reconciliations and reporting.
• Bank Reconciliation Assistance: Support with bank reconciliations related to supplier payments.
• General Administrative Support: Provide administrative assistance to the Accounts team as needed.

• High attention to detail with a focus on accuracy.
• Proficiency in purchase ledger processes and financial administration.
• Strong ability to meet deadlines in a fast-paced environment.
• Excellent problem-solving skills, especially in account reconciliations and discrepancy resolution.
• Effective written and verbal communication skills for handling supplier queries.
• Ability to work both independently and as part of a team.
• Strong numeracy skills and a methodical approach to tasks.
• Proficiency in Microsoft Excel and accounting software.
• Ability to manage and prioritize a varied workload.

• AAT qualification or working towards it.
• Experience an up-to-date IT Accounting system.
• Knowledge of financial regulations relevant to Accounts Payable.
• Previous experience in a similar finance role.