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Job Title: Legal Business Co-ordinator - Private Client Team
Location: Glasgow
Contract Duration: Permanent
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About the Role:
I am currently recruiting for a Legal Business Coordinator/Secretary Assistant to join an established professional services within the Private Client department. With expertise in Wills, Trusts, and Executries, you will support multiple fee earners (up to 7) while coordinating workflows and ensuring smooth operations.
This role offers an exciting opportunity to work within a collaborative environment, delivering high-quality administrative support and exceptional client service.
Previous private client experience would be greatly beneficial in this role.
This role will be mainly based on site, with the opportunity to work from home 1 day per week.
It is also available on a full time or part time (4 days) basis.
The hours are Monday - Friday 9:00 - 17:00.
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Job Purpose:
* Provide administrative support to the Private Client Department, meeting day-to-day business needs.
* Deliver consistent, high-level service to maximise business opportunities.
* Work both independently and as part of a team to achieve excellent customer service outcomes.
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Benefits:
* 28 days annual leave + Bank Holidays
* Family Friendly Policy - inclusive maternity, paternity and other policies
* Private medical cover - after 1st year
* Pension scheme
* Electric car salary sacrifice scheme
* Discounts
* 24 Hour employee support
* + More
Key Responsibilities:
Administrative and Secretarial Support:
* Answer calls, take messages, and manage team diaries.
* Provide secretarial support to solicitors and paralegals, including typing dictations, fee notes, and client correspondence.
* Perform general office tasks such as filing, scanning, and handling mail duties.
Client and Case Management:
* Open and manage legal files, ensuring compliance with anti-money laundering regulations.
* Accurately enter and update client records using various computer systems.
* Handle client queries, take messages, and assist with new instructions or referrals.
Specialised Tasks:
* Prepare fee notes and manage debt processes.
* Register Powers of Attorney and handle the lodgment and uplift of wills and documents.
* Complete required forms and maintain precise data records.
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What We're Looking For:
Qualifications:
* Highers or equivalent qualifications in English and Mathematics.
Skills and Experience:
* Proficiency in Microsoft Office and other relevant computer systems.
* Pleasant telephone manner and efficiency in taking and relaying messages.
* Previous experience in a private client team.
Attributes:
* Ability to multitask and prioritise workloads effectively.
* Strong attention to detail and excellent organisational skills.
* Professional demeanour with a positive and proactive approach.
* Flexibility and a willingness to learn.
* Calm and approachable under pressure.
* A team-oriented mindset with the ability to work independently when required.
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If you are an experience legal secretary/PA/EA looking for the next step in their career then please apply here.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
