Back to search
Job Title:HR & Building Administrator
Department:HR
Reporting To:HR Business Partner/Building Manager
Responsible For:Provision of an efficient and effective administrative support to HR and to aid in the smooth running of the building.
Place of work: Beacon Park, Gorleston. Potential for some hybrid working during school holidays.
Hours: 16.5 hours per week over 3 days. 09:00hrs until 14:30hrs
Contract: Permanent.
Probation: 6-months.
Human Resources:Provision of an effective HR support service to employees and LTD operatives to maintain company procedures.
- Provide clerical support to the HR Business Partner as required to ensure the smooth running of HR projects as they arise.
- Prompt response to all incoming correspondence, emails and phone calls ensuring accurate messages taken and passed to the relevant person in a timely manner.
- Provide clerical/HR support to employees and line managers.
- Maintain accurate confidential files.
- Aid in the timely recruitment process of LTD operatives executed to ensure sufficient staff are in place in line with business requirements.
- Process new LTD operatives starters in accordance with procedure.
- Ensure Employee database is always kept up to date.
- Ensure limited company database is always kept up to date.
- Ensure training requirements are maintained and in line with staff and contractors development.
- Timely shredding of unwanted confidential paperwork.
- Monitor the admin@ email inbox and action emails where possible.
- Monitor the Admin Tasks and action where possible.
- Aid in the timely booking of training courses as required.
- Liaise with staff and trainers to coordinate course attendance for in-house training.
- Training in line with budget.
- Aid in ensuring skilled workforce in place always.
- Book and organise the boardroom in preparation for training dates.
- Order catering where applicable for training dates/visitors.
- Ensure complimentary drinks are well stocked and supplied on training and visitor days.
- Regularly check training documents are available before the commencement of training.
- Ensure the correct and the right quantity of exam papers are placed and secured in training safe before commencement of exams.
- Send exam papers in secured envelope once completed and ensure logging of the tracking details are placed the two relevant spreadsheets.
- Be responsible for building maintenance upkeep and day today running of office and conference room.
- Organising the daily, weekly, and monthly ordering of provisions.
- Liaise with builders and contractors to complete building issues.
- Weekly watering of the plants.
- Liaise with external interfaces such as cleaner to ensure high level of cleanliness.
- Perform weekly stock checks of building consumables.
- Ensure that all company and client information is maintained in line with ISO27001
- Complete regular audits of the companys Quality Management System (QMS).
- Report findings to the HR Business Partner.
- Adhere to Companys quality system to maintain Companys ISO accreditation.
- Adhere to the Companys information security policies and procedures. Ensuring confidentiality, integrity, and availability of data.
- Aid in the development and maintenance of the Company Business Continuity Management System.
- Carry out any other reasonable task which may be directed from time to time from instructions from management.
- HR Business Partner/Building Manager
- Director
- Managing Director
- External Interface
- Contractors
- Training Providers
- Ltd Company Operatives
- WildPitch
- Health and Safety Consultant
- Carry out any other reasonable task which may be directed from time-to-time instructions from Management.
- Minimum GSCE Grade C and above in Maths and English.
- Secretarial/Typing/Computer qualification a distinct advantage.
- Internal Auditor certification advantage but not essential.
Experience
- Proven experience in a busy office environment.
- Proven experience with auditing processes.
- Good Health & Safety awareness
- High level of integrity
- Self-starter
- Proactive and self-motivated
- Resilient and reliable
- Excellent communication skills, both written and verbal.
- Personable and approachable with the ability to build effective relationships.
- People and customer focused.
- Confident and assertive but not aggressive
- Ability to identify improvements to maximise time and minimise cost.
- Excellent attention to detail.
- Develop culture to continually review process & procedures.
- Identify cost saving initiatives
- Ability to build positive relationships with customers as required.
- People and customer focused.
- Confident and assertive but not aggressive.
- Effective decision maker which takes into account both immediate and long-term impact of decisions made.
- Timely decisions based on current situation and long-term impact on organization and other departments.
Financial Awareness
- Good financial awareness/business acumen
- Identify business opportunities
- Flexible and adaptable approach to work to meet the needs of the business.
- Ability to work autonomously and flexibly.
- Ability to prioritise workload and meet deadlines & targets.
- Takes initiative.
- Good planning and organisational skills
- Professional in all aspects of the job, leads by example.
- Enthusiastic, positive with a can do state of mind.
- Maintain and promote Company values at all times.
- Good team player.
- Good IT skills and proficient in the use of Office applications and company systems.
