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Contract Administrator
Location: Guildford
Salary: £25,500 - £30,000 - Depending On Experience
Monday to Friday
Job Type: Full-Time, Permanent
About the Role:
We are looking for an organised and detail-oriented Contract Administrator to join our Maintenance Team Office. This is a newly created position where you will play a crucial role in supporting the Lead Contract Administrator on a high-value contract covering multiple sites in London. The role is fully based in Guildford.
Key Responsibilities:
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Process incoming work instructions via email and input jobs into the IT system.
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Dispatch operatives/engineers to sites for maintenance and repair tasks.
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Ensure real-time updates are made to the client’s IT system.
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Accurately enter costs for billing, requiring a keen eye for detail.
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Assist in planning and coordinating scheduled maintenance tasks.
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Adjust schedules dynamically as needed.
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Generate reports for the Contract Manager and clients.
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Handle inbound and outbound calls with engineers and client site contacts.
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Provide general administrative support to ensure smooth contract operations.
Key Skills & Experience Required:
Proven experience in administration, scheduling, or contract support (ideally within facilities management, engineering, or maintenance).
Strong IT proficiency - comfortable working with job management systems and Excel.
Excellent attention to detail to ensure accurate billing and reporting.
Strong communication skills, both verbal and written.
Ability to work in a fast-paced environment, handling multiple tasks efficiently
Experience liaising with engineers, contractors, or external clients is a plus.
Working Hours & Benefits:
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Monday to Friday, alternating shifts:
- Week 1: 08:00 - 17:00 (1-hour lunch)
- Week 2: 09:00 - 18:00 (1-hour lunch)
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Opportunity for overtime when required.
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20 days paid leave plus 8 bank holidays.
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Auto-enrolment pension scheme.
