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MacKenzie King are delighted to be recruiting an Office and Data Coordinator for a well established, employee-owned organisation in the outskirts of Ipswich. As an Office and Data Coordinator you will play a pivotal part within the business, this opportunity will suit an individual with strong IT skills who has previous experience in a varied office based role.
Key Tasks & Responsibilities:
- Responsibility of early-stage data to facilitate processes such as flat fee payments, financial calculations and to be responsible for system acquisition.
- Act as the main point contact to the Accounts team to communicate payment instructions such as those for fixed fees and advances.
- Monitor expiring Contracts, revised terms and renewals
- Managing reception duties, including answering calls, greeting visitors, and booking meetings in calendars.
- Management, negotiation of office and all related facilities contracts
- Organising meetings and managing databases
- Dealing with Distributor correspondence, complaints, and queries
- Approval of office expenditure invoices and managing office budgets
- Implementing and maintaining procedures/office administrative systems
- Assisting the organisation's HR and finance functions
- Assist in organising induction programmes for new employees
- Ensuring that health and safety policies are up to date
- Ordering stationery
- Organising company events and conferences
- Booking transport and accommodation
Key Skills & Experience:
- General office experience
- Accuracy and a keen eye for detail
- Excellent organisational skills with the ability to prioritise
- Flexible and adaptable
- Proficiency in Microsoft Office is essential, including Excel
