Fleet Administrator

I am recruiting for a Fleet Administrator on behalf of my client based in Calydon.

This is a full time Monday to Friday role, offers hybrid working, paying up to £27k and offers free car parking.

The duties will involve:

• Issuing new and replacement fuel cards and cancelling once notified of leavers and updating fuel card registers.
• Creating fuel reports for high drawings and premium fuel drawings.
• Updating Maintenance Planner, filing vehicle records, requesting vehicles documents from relevant service provider, filing defect reports, and updating vehicle files weekly / monthly for HGV’s.
• Updating driver files weekly / monthly including tachographs and logbooks.

• Keeping fleet registers up to date through excel and internal systems

• Analysing various fleet reports and updating internal systems or advising the Fleet Management company

• Actioning PCN’s, NIP’s as and when required through Fleet Management company and actioning payments / recharges as required.

• Providing order numbers to external suppliers.
• Analysing telematics system and reports for 170+ vehicles and updating allocations, groups etc.
• Action V5, Tax, driver allocation, adding to various systems, updating Fleet Management company, Internal Payroll and HR departments.
• Arranging delivery or collection of company vehicles through 3rd party or internally.
• Assist with invoicing queries, day to day data entry and general administrative duties
• Maintain internal records and data bases with up-to-date information.

We are looking for someone with Fleet Admin experience and the client has specifically requested this.