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Administrative Assistant
Hours: 9am - 5pm
Salary: £28,800 p.a.
London N1 (Shoreditch) - Fully office based.
Our client is involved in legal services working with Legal firms internationally on research projects. They are looking for an individual that enjoys admin and likes to work as part of a team, you must have good organisational and computer skills to assist in their office admin and digital mailroom admin. You will be based full time in the office in Shoreditch area, close to Old Street and Liverpool Street, providing an effective and efficient administrative service to the office.
Main duties and responsibilities:
- Take a pro-active approach in supporting your colleagues in the Mailroom and Facilities team with a variety of administrative tasks:
o Opening, scanning and distributing of incoming mail.
o Processing of outgoing mail with the help of an in-house mail despatch system.
o Digitising of paper records.
o Document filing.
o Office H&S, including acting as a Fire Marshal and a First Aider.
o Monitoring the Admin email inbox and responding to enquiries.
o Ordering stationery and office supplies, cleaning and recycling supplies for the offices.
o Preparing and sending supplies and marketing materials to our local representatives as and when requested.
- Provide administrative support to the Operations Manager and the Marketing team in relation to internal company events including (but not limited to):
o Fundraising for chosen charities
o Event stationery stock management
o Recording participant data and assisting with travel arrangements
- Support colleagues with any ad-hoc enquiries and requests related to admin work carried out in the offices
- Working in line with the company’s OH&S policy and the Environmental policy
Experience required:
- 2 years plus demonstratable experience as an Administrator in an office environment
- Commitment to working collaboratively as part of a team
- Fundraising experience useful but definitely not essential
- Confidence to communicate with all level of employees, including Senior Management
- Ability to complete tasks to required deadlines while maintaining accuracy
- Ability to organise workload based on urgency and importance
- Ability to maintain high level of security around paper records, adhering to the company’s Clear Desk and Screen Policy
- Good MS Word and Excel skills
