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We are working with a fantastic international law firm who are seeking a proactive and professional Catering and Conference Assistant their London office. This position is supporting the smooth operation of their Conference Centre, where the firm host a range of high-profile meetings, events, and conferences. This is an exciting opportunity for someone who thrives in a collaborative and client-focused environment, ensuring a seamless experience for the firms clients and internal teams.
Key responsibilities
- Ensure all rooms are equipped with the necessary video conferencing equipment in a timely manner.
- Assist with the initiation of video conferences.
- Prepare boardrooms with essential stationery and refreshments, including glasses, cups, tea, coffee, and more.
- Clear and clean meeting rooms after each use.
- Liaise with Reception regarding daily meeting requirements.
- Provide refreshments for meetings as requested.
- Assist the chef with arrangements and provision of lunches for lunch meetings.
- Deliver food and beverage service professionally and discreetly when needed.
- Maintain kitchen supplies, including coffee, tea, milk, fruit, and biscuits.
- Ensure meeting rooms are fully stocked with stationery.
- Report maintenance issues, such as lighting, air conditioning, or carpet stains, to the Administrative Manager.
- Assist with liaising with suppliers when necessary.
- Provide ad hoc support for evening events held in the office as required.
- Undertake other reasonable duties as assigned.
The ideal candidate should have:
- Previous experience in a catering, hospitality, or conference services role is highly desirable.
- A strong customer-service focus and the ability to maintain professionalism at all times.
- Excellent attention to detail and the ability to work efficiently under time constraints.
- Confidence using basic AV/video conferencing equipment (training will be provided).
- A team player with excellent communication skills and a flexible approach to work.
If you are passionate about delivering exceptional service and ensuring the smooth running of a professional conference environment, we would love to hear from you!
