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- Controlling document flow, ensuring all revision-controlled documents are administered and distributed promptly via internal systems
- Auditing and monitoring revision-controlled documents, distributing them to the relevant project and design teams, including architects, structural engineers, and clients
- Sending drawings out for copying, ensuring all project team members are working from the latest copy of drawings
- Managing Requests for Information (RFI), logging them onto Project Plus
- Setting up and maintaining a project start-up filing system in line with company procedures
- Managing the production of an Operations and Maintenance (OM) manual with subcontractors, as well as managing approvals
- Assisting with the preparation of sites for audits, checking filing systems, and ensuring compliance with internal procedures
- Performing general secretarial duties, such as assisting with incoming and outgoing mail, arranging meetings, and answering incoming phone calls
- Minimum 12 months of coordination and admin experience
- Holding existing UK working rights
- Excellent communicator, both verbal and written
- High attention to detail and highly organised with a pro-active working style
- Able to work in high-pressure and fast-paced environments
- Tech-savvy, proficient with Microsoft 365, and able to quickly pick up on internal systems
- Being comfortable working 5 days on site (8:30 AM – 5:30 PM)
- Demonstrating problem-solving and decision-making skills
- Having a good understanding of how information management fits into the construction process
- Having knowledge and experience in using document control software
- Minimum of 6 months document control or site admin experience
