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- Controlling document flow, ensuring all revision-controlled documents are administered and distributed promptly via internal systems
- Auditing and monitoring revision-controlled documents, distributing them to relevant project and design teams, including architects, structural engineers, and clients
- Sending drawings for copying, ensuring all project team members are working from the latest copies
- Managing Requests for Information (RFI), logging them onto Project Plus
- Setting up and maintaining a project start-up filing system in line with company procedures
- Managing the production of Operations and Maintenance (OM) manuals for subcontractors and overseeing approvals
- Assisting with the preparation of sites for audits, checking filing systems, and ensuring compliance with internal procedures
- Performing general secretarial duties, such as assisting with incoming and outgoing mail, arranging meetings, and answering incoming phone calls
- Holding existing UK working rights
- Having property or construction industry experience preferred
- Communicating excellently, both verbally and in writing
- Being highly organised with a proactive working style
- Working well in high-pressure and fast-paced environments
- Being tech-savvy, proficient with Microsoft 365, and quickly picking up internal systems
- Being comfortable working 5 days on-site from 8:30 AM to 5:30 PM
