Talent Acquisition Assistant

My client is looking for a Talent Acquisition Assistant to work within a large recruitment team. The hours are 9.30am-5.30pm and they offer hybrid working. Ideally the candidate would have some experience either working within recruitment or agency background.

• A Competitive salary and a host of family friendly policies
• Life assurance, private health and cental care for you and your family
• A range of flexible benefits including gym discount and retail vouchers
• Tech, cycle and electric car schemes
• The opportunity to support the firm's charity through volunteering leave
• A wellbeing strategy that focuses on preventative measures to maintain overall health, and tools and support for when we experience physical or mental difficulties. The strategy focuses on four pillars: physical, emotional, financial and social aspects.

The HR and Talent Development function comprises c45 people globally and is responsible for the effective management of all matters concerning the attraction, recruitment, engagement, retention, development and progression of our people. This involves guiding and supporting partners, managers, and all employees alike, as well as supporting the creation of an inclusive and diverse environment, enabling our people to thrive. We are involved in a wide range of activities including:

• Setting and implementing our people strategy
• Resourcing, talent and career management
• Reward (financial and non-financial) strategy
• Engagement initiatives including supporting the performance development process
• Policy, procedures setting and the practical application of these across the business
• People projects to support the firm's strategy

Main Responsibilities

This role will support the Talent Acquisition team in delivering an excellent, proactive and professional recruitment service to the firm. This will include supporting the implementation of the firm's new direct sourcing strategy through online advertising and social media as well as effective recruitment administration. It will also involve working very closely with the wider HR team and developing relationships with partners and colleagues across the business.

Key responsibilities:

Recruitment administration management:

• Own and manage a variety of recruitment related administrative tasks (including diary management, arranging interviews, booking meetings, arranging events or travel, administer candidate tests and produce packs as necessary etc.)
• Proactively liaise directly (by phone and email) with candidates, agencies, hiring managers of all levels, partners, PAs, reception and IT in arranging candidate interviews or video conferences whilst adhering to service level agreed turnaround times.
• Manage the rescheduling of interviews in accordance with service level agreed turnaround times.
• Manage the sending and tracking of agency terms of business.
• Manage the drafting and signing of candidate offer paperwork.
• Contribute to maintaining the integrity of the recruitment database with updating candidate statuses and feedback.
• Adhere to GDPR requirements and maintain the storage of candidate data across all of the firm's systems in line with the firm's data retention policy.
• Assist the talent acquisition team with secretarial duties, including PowerPoint presentations, Excel tables, inputting text and graphics in house style
• Produce the team’s monthly management report information using Excel and the recruitment system.
• Manage the recruitment calendar and recruitment inbox
• Screening of speculative CV applications
• Managing the posting of job adverts as appropriate both internally and externally
• Complete expense reclaim forms in a timely and accurate manner
• Process invoices; assist with budget management
• Produce Visio diagram to support process mapping and contribute to know-how
• Keep regular communications and other departmental information up to date - e.g. on intranet and relevant internet pages; guides and other marketing materials

Candidate research:

• Supporting the Talent Acquisition Team in sourcing, selecting and screening candidates using all appropriate methods to meet the brief provided
• Build candidate market maps using desktop research
• Build and maintain talent pools of candidates on the ATS and LinkedIn

Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process.

• Relevant experience in a HR or recruitment role
• Experience of candidate research and identifying suitable matches using various methods to include social media or job boards
• Ability to manage competing deadlines from multiple stakeholders
• Experience of managing a high and changeable workload
• Strong time management and administration skills
• Strong IT skills in Word, PowerPoint, Excel
• Numerate and able to create, interpret and to generate reports and spreadsheets
• Proven excellent attention to detail

This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.