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Job Description: Context and Description:
*inside IR35 - via umbrella*
Company Secretary assistant for the Investment Trust Business. Participating to the everyday administrative business of the current investment trusts. Participate to the company secretary desk of the investment trusts, liaise and work with the company secretaries, assistant, accounting and finance, sales and marketing, Head of Investment trust. Fully integrated to the team. Objectives:Fully qualified Investment Trust company secretary to work co-ordinately with the current company secretaries across the Investment trust stable. Tasks:Daily Navs - if/when required to assistATT Buy backsMerchants share issuance & SH01sAdhoc director queriesAdhoc Director RNS & FCA checking & releaseInvoice checking & pre-approvalWebsite updates re Directors & Trusts docs / Jira tcksInvestor services emailsInvestor Services callsOnline meetings - Inv Trst team & Co Sec planningOnline meeting - otherMonth End/Start Tasks:Top 10 checking for RNSGeographicals' checking for RNSBrunner Concert party reconciliationBrunner Concert party confirm re Equiniti:IR analysesAIC monthly NMPI submissionsMerchants & Brunner Loan Covenant Compliance certificationsOnline trainingRegulatory document reviews eg KIDsATT Investment ControlsFactsheets:Month end Inv Trst summary check emailManual inputs prep/approveCommentary reviews & compliance via AdMasterFactsheet commentary reviews and amends with MHFactsheet final draft review & approvalJira website uploadsFactsheet emails distribution content reviewFactsheet emails approval for releaseDividends & Fixed interest payments:Timetable drafting & registrar approvalProof stationary review & approvalFunding memorandum checking & approvalS838 Accounts re dividend paymentsBoard papers:Board papers prep &/or reviewAudit papers reviewRemCo pack prep & reviewMEC pack prep (if reqd)Annual & Half Year Reports:Year end timetablesHalf year timetablesClose period RNS's for each of the aboveReport drafting & proofing for each of the aboveAssist with managing adherance to timetablesLiaise with registrars, design co, printers & maling houseAGMs:Venue booking (incl site visits as reqd)Catering & AV booking & quotesPlan event logistics/deliveriesChair scripts & Q&A prepProxy Voting monitoringAGM presentation incl proxy slidesCoordinate event on AGM dayPost AGM routine tasksAGM video view & editsKnowledge, Skills:Investment Trusts, UK listed rules, corporate governance, AGM.IMPORTANT NOTE: ALSO PART TIME POSSIBLE (4 days instead of 5 days)MUST:BE OPEN FOR COMING TO OFFICE MIN. 4 DAYS IF FULL TIMEIF PART TIME THEN 3 DAYS OUT OF 4 IS REQUIRED TO BE IN THE OFFICE
