Are you a proactive and highly organised professional looking for a varied and influential role? This is an exciting opportunity to provide vital executive support and business management in a forward-thinking organisation where you will play a key role in ensuring the smooth operation of a high-profile portfolio while working closely with senior leadership and key stakeholders.

TPP are recruiting an Executive Assistant and Business Manager to Executive Director on behalf of our client, a well-established membership organisation.

This role offer’s hybrid working. 1-2 days a week in the office.

Benefits include:

25 days’ annual leave, increasing one day per year up to a maximum of 30 days plus bank
holidays (and the opportunity to buy or sell annual leave)
Two discretionary office closure days between Christmas and New Year
Group Personal Pension Scheme. Contribute up to a maximum of 10.15% if you
contribute 4%
A discretionary, organisation wide, bonus based on the achievement of agreed targets
Enhanced maternity, paternity and shared parental pay of up to 6 months’ full pay
depending on length of service
Health cash plan
Life assurance and critical illness cover
Regular wellbeing initiatives
Employee Assistance Programme
Interest-free season ticket loan and cycle to work scheme (upon completion of probationary
period)
Flexible working opportunities

The Role:

As an Executive Assistant and Business Manager, you will be the driving force behind the smooth operation of executive functions within the portfolio. Acting as a trusted advisor and strategic support to the Executive Director, you will oversee key administrative, logistical, and governance tasks to ensure efficiency and alignment with organisational objectives.

Main responsibilities:

Provide high-level executive support to the Executive Director and senior leadership team, ensuring seamless operations across the portfolio.
Manage the Executive Director’s calendar, inbox, and priorities, coordinating key meetings, deadlines, and initiatives.
Oversee administrative processes, ensuring consistency and efficiency across the business.
Act as a key liaison between internal and external stakeholders, ensuring timely communication and collaboration.
Prepare, format, and proofread executive reports, presentations, and governance papers to a high standard.
Coordinate board and committee meetings, including agenda preparation, minute-taking, and follow-up actions.
Work closely with the health and safety team to manage office logistics and support event planning.
Lead the management of financial documentation, processing purchase orders, and assisting with budget oversight.
Ensure compliance with governance policies, maintaining confidentiality and accurate records.
Line manage and mentor an Apprentice Administrative Assistant, supporting their professional development.
Support business continuity across the organisation by collaborating with other Business Managers.
Identify opportunities for process improvements and best practices to enhance efficiency.

Requirements:

Strong proficiency in Microsoft 365
Exceptional organisational and time management skills, with the ability to multitask
Experience providing senior-level executive support and diary management
Strong communication and diplomacy skills
Ability to engage effectively with stakeholders at all levels
High attention to detail and excellent proofreading skills
Ability to handle sensitive and confidential information with discretion
Experience in formal and informal minute-taking and governance support.
Financial administration experience, including budget management and purchase order processing
Experience in event planning and coordination

To find out more about this exciting opportunity get in touch now! We will be reviewing CV’s as they come in.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

EA and Business Manager to Executive Director