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A prestigious Investment Management company are seeking a highly skilled Executive Assistant to provide comprehensive administrative support to a C-Suite executive and his direct team.
This pivotal role demands a candidate with exceptional attention to detail, a minimum of five years of experience as an Executive Assistant, and at least three consecutive years supporting senior executives in private equity/investment banking/investment management/Asset managemement.
Hours: 8:30am-6pm (can leave early on quiet days)
Hybrid working format: 1-day WFH
Location: London
Key Responsibilities
- Calendar Management: Skillfully manage complex and accurate calendar scheduling across multiple time zones for internal/external meetings and Teams conference calls.
- Travel Coordination: Organize international and domestic travel using platforms such as Reed & Mackay, including flights, accommodation, airport transfers, and comprehensive travel itineraries.
- Meeting and Event Planning: Coordinate on-site and off-site meetings, as well as occasional event planning duties.
- Communication Management: Handle incoming calls and messages efficiently, ensuring timely follow-ups.
- Visa and Travel Documentation: Process visa requests and manage international travel documentation requirements.
- Expense and Invoice Management: Manage weekly expenses and invoices using systems like Concur with accuracy and timeliness.
- Presentation Support: Assist with creating PowerPoint presentations and preparing meeting materials.
- Team Collaboration: Act as a liaison between the executive and internal/external stakeholders to ensure seamless communication.
- Administrative Projects: Support ad-hoc office projects in collaboration with the broader administrative team.
